When is the submission deadline?

This RFP closed on June 9, 2026 and is no longer accepting submissions.

What is the budget for this RFP?

Settle estimates the budget at $100,000 – $500,000. The issuer has not published an official figure.

It was issued by Metropolitan Council. The work is located in Saint Paul, Minnesota, United States.

Who is a good fit for this opportunity?

Event management firm with large public launch experience. Expertise in transit, infrastructure, or public-sector community outreach. Capability in multilingual communications and accessible content production. Experience with ribbon-cutting ceremonies, media logistics, and multi-site event coordination. In-house or partner capacity for video, digital, and promotional communications. Ability to provide event staffing and surge support for simultaneous activities. Familiarity with government procurement and stakeholder coordination in Minnesota or the Upper Midwest.

Pre-Opening and Launch Event Support Service (Closed)

Overview

Events, Printing & Promotional Goods

Saint Paul, Minnesota, United StatesPosted: May 6th, 2026Deadline: June 9th, 2026

Past Due

Fit Score

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SUMMARY

Seeking an event support firm to help plan and execute pre-opening and launch activities for the Green Line Extension in Minnesota. Work includes event logistics, multilingual communications, multimedia production, and public outreach for opening-day and lead-up events.

KEY REQUIREMENTS

BUDGET

Estimate

$100,000 – $500,000

CONTRACT DURATION

20 months

TIMELINE

Issue Date: May 5th, 2026

Pre-Proposal Meeting: May 20th, 2026

Questions Due: May 22nd, 2026

Proposals Due: June 9th, 2026

Award Date: September 2026

QUESTION DEADLINE

May 22nd, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Metropolitan Council

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The issuing agency seeks a vendor to provide pre-opening and launch event support services for the opening of the Green Line Extension in Minnesota. The selected vendor will support planning, coordination, staffing, and communications production for activities leading up to, during, and following opening day. Services are intended to supplement agency staff capacity, deliver critical event logistics support, and help develop accessible visual, digital, and multilingual informational materials that increase public awareness and participation.

Scope of work includes support for outreach, marketing, and communications across three primary areas: event planning and execution; informational and multimedia communications; and public education and awareness related to safety, how-to-ride information, and general awareness of the new transit service in the corridor. The vendor will also provide multilingual production capabilities, including narration, subtitles, or full content packages for digital assets and video promotion.

The effort will include identifying and supporting multiple events in advance of opening day to build community excitement, as well as planning and executing the ribbon-cutting ceremony. Required support may include stage logistics, media coordination zones, speaker support, talent management, staffing plans, surge event support schedules for simultaneous corridor events, and strategy frameworks to build momentum for opening events and related ride-along activities. A pre-bid meeting is scheduled for May 20, 2026, and questions are due by May 22, 2026.

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Frequently asked questions

When is the submission deadline?: This RFP closed on June 9, 2026 and is no longer accepting submissions.
What is the budget for this RFP?: Settle estimates the budget at $100,000 – $500,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by Metropolitan Council. The work is located in Saint Paul, Minnesota, United States.
Who is a good fit for this opportunity?: Event management firm with large public launch experience
Expertise in transit, infrastructure, or public-sector community outreach
Capability in multilingual communications and accessible content production
Experience with ribbon-cutting ceremonies, media logistics, and multi-site event coordination
In-house or partner capacity for video, digital, and promotional communications
Ability to provide event staffing and surge support for simultaneous activities
Familiarity with government procurement and stakeholder coordination in Minnesota or the Upper Midwest

Analysis generated by Settle AI from the source RFP.

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