When is the submission deadline?

Submissions are due September 9, 2026. Questions must be submitted by September 2, 2026.

What is the budget for this RFP?

Settle estimates the budget at $1,000,000 – $4,400,000. The issuer has not published an official figure.

It was issued by Washington County. The work is located in Hillsboro, Oregon, United States.

Who is a good fit for this opportunity?

Library materials supplier with comprehensive physical collection fulfillment capabilities. Experienced provider of cataloging, bibliographic records, and shelf-ready processing. Expertise with Polaris API, BiblioCore, OverDrive, and integrated library systems. Proven compatibility with bibliotheca RFID infrastructure and library technology. Strong acquisitions, EDI transactions, reporting, and delivery support capabilities.

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Physical Library Materials and Collection Support Services

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Overview

Education, Training & Libraries

Hillsboro, Oregon, United StatesPosted: August 14, 2026Deadline: September 9, 2026

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SUMMARY

A Hillsboro, Oregon government authority is seeking comprehensive physical library materials, cataloging, shelf-ready processing, acquisitions, RFID, integration, and collection support services. Vendors must support bibliographic standards and compatibility with the library’s existing bibliotheca and Polaris-based systems.

KEY REQUIREMENTS

Must be willing to commit to service levels and discounts for a minimum of three years
Must demonstrate ability to support centralized acquisitions
Must be able to accommodate branch-specific delivery requirements
Must be able to ship to 16 library locations in Washington County
Must provide RFID tags compatible with bibliotheca infrastructure
Must provide barcodes compatible with WCCLS circulation environment
Must be registered to do business in the State of Oregon
Must comply with Oregon tax laws
Must provide insurance coverage as specified in Attachment C

BUDGET

Estimate

$1,000,000 – $4,400,000

CONTRACT DURATION

60 months

TIMELINE

August 12th, 2026: Date of Legal Advertisement

August 19th, 2026: Pre-Proposal Meeting

September 2nd, 2026: Question Submission Deadline

September 9th, 2026: Submittals Due

September 25th, 2026: Contractor Selection Date

QUESTION DEADLINE

September 2, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Washington County

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The government authority in Hillsboro, Oregon, seeks a vendor to provide physical library materials, shelf-ready processing, bibliographic records, and collection support services. Required capabilities include selection and collection-development tools, cataloging, acquisitions support, EDI transactions, reporting and analytics, and delivery and fulfillment services.

RFID tags must be fully compatible with the library’s existing bibliotheca RFID infrastructure, including self-check stations, staff workstations, security gates, and handheld readers. Bibliographic records must be provided in Unicode and UTF-8, include an OCLC number, and meet a minimum Encoding Level 7 standard. Most integrations, including the BiblioCore discovery layer and OverDrive, connect through the Polaris API.

Questions must be submitted by September 2, 2026. A pre-proposal conference is scheduled for August 19, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due September 9, 2026. Questions must be submitted by September 2, 2026.
What is the budget for this RFP?: Settle estimates the budget at $1,000,000 – $4,400,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by Washington County. The work is located in Hillsboro, Oregon, United States.
Who is a good fit for this opportunity?: Library materials supplier with comprehensive physical collection fulfillment capabilities
Experienced provider of cataloging, bibliographic records, and shelf-ready processing
Expertise with Polaris API, BiblioCore, OverDrive, and integrated library systems
Proven compatibility with bibliotheca RFID infrastructure and library technology
Strong acquisitions, EDI transactions, reporting, and delivery support capabilities

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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