When is the submission deadline?

This RFP closed on April 23, 2026 and is no longer accepting submissions.

What is the budget for this RFP?

The published budget is $10,000.

It was issued by Free Library of Philadelphia. The work is located in Philadelphia, Pennsylvania, United States.

Who is a good fit for this opportunity?

Experienced in photography and videography for events. Proven track record with libraries, museums, or public organizations. Ability to manage both planned and on-demand event coverage. Based in or able to serve Pennsylvania. Portfolio demonstrating high-quality promotional and archival work.

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Photography and Videography Services

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Overview

Media, Creative Design & AV Production

Philadelphia, Pennsylvania, United StatesPosted: March 10, 2026Deadline: April 23, 2026

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SUMMARY

Seeking a provider for photography and videography services at major library events in Pennsylvania, including exhibitions and promotional activities.

KEY REQUIREMENTS

Photography experience
Photo archiving in the library's new system
Background checks to be ok in situations with youth and teens

BUDGET

Verified

$10,000

TIMELINE

RFP Posted: March 9th, 2026

Applicant Questions Due: March 13th, 2026

Answers Posted on eContract Philly: March 18th, 2026

Proposals Due: March 23rd, 2026

Applicant Selection: April 1st, 2026

Contract Execution: April 15th, 2026

Commencement of Work: April 15th, 2026

QUESTION DEADLINE

March 13, 2026

Issuing Agency

Free Library of Philadelphia

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DESCRIPTION

A vendor is sought to provide photography and videography services for a range of major library events, including several exhibition opening events in April and one of the 'One Book' events. The contractor will be responsible for taking professional photographs and, where applicable, producing videos to enhance the experience of event participants and support the promotion of library programs.

These audiovisual materials will be utilized to increase engagement, document key moments, and promote ongoing and future library activities. The scope includes both planned and on-demand coverage of significant events, with an emphasis on high-quality deliverables suitable for marketing and archival purposes. All questions regarding this opportunity should be submitted no later than March 13, 2026.

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Frequently asked questions

When is the submission deadline?: This RFP closed on April 23, 2026 and is no longer accepting submissions.
What is the budget for this RFP?: The published budget is $10,000.
Who issued this RFP?: It was issued by Free Library of Philadelphia. The work is located in Philadelphia, Pennsylvania, United States.
Who is a good fit for this opportunity?: Experienced in photography and videography for events
Proven track record with libraries, museums, or public organizations
Ability to manage both planned and on-demand event coverage
Based in or able to serve Pennsylvania
Portfolio demonstrating high-quality promotional and archival work

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

See how Settle works