When is the submission deadline?

This RFP closed on July 22, 2026 and is no longer accepting submissions.

It was issued by Seattle Public Schools. The work is located in Seattle, Washington, United States.

Who is a good fit for this opportunity?

Experienced school photography service provider. Capability to manage large and diverse school rosters. Proficiency with digital image standards and bulk file delivery. Prior work with educational institutions in Washington State. Ability to scale services for various school sizes.

RFP HunterNever miss another opportunity you should have won.

Book a demo

See More RFPs

Photo Vendor Services

Book a demo

Overview

Media, Creative Design & AV Production

Seattle, Washington, United StatesPosted: June 25th, 2026Deadline: July 22nd, 2026

Past Due

Settle Signals

Market intelligence for public sector sales teams

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

Learn more about Settle

SUMMARY

Seeking a provider for school photography services encompassing scheduling, photo production, and digital image delivery, meeting specific technical requirements for size and format.

KEY REQUIREMENTS

Must have a proven track record in fulfilling business and technical photo requirements
Must be able to participate in secure file transfer protocol (SFTP) with the District
Must have staff undergo and pass criminal history background checks
Must have staff complete the District's Adult Sexual Misconduct Prevention Course
Must provide services at no fee to the School or District
Must be able to handle requests from 20 or more schools
Must provide a permanent, nonexclusive, royalty-free license to the District for all photographs
Must comply with FERPA regulations regarding student data
Must maintain insurance coverage of not less than $1,000,000 per occurrence

CONTRACT DURATION

35 months

TIMELINE

June 23rd, 2026: First advertisement published.

June 30th, 2026: Second advertisement published.

July 7th, 2026: Pre-proposal conference.

July 8th, 2026: Last day for questions.

July 15th, 2026: Addendum issued.

July 22nd, 2026: Proposal due date.

August 8th, 2026: Notification sent to selected firms.

QUESTION DEADLINE

July 8th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

See Decision-Maker Contacts

Issuing Agency

Seattle Public Schools

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The selected vendor will provide comprehensive photography services for schools, including downloading student rosters, managing schedules for primary and retake photos, and producing student and staff images according to specified size, format, and quality requirements. Services must accommodate any school that chooses the vendor from an approved roster, irrespective of school size or student demographics, and must be delivered in a timely manner in alignment with project deliverables.

The vendor is responsible for offering a range of photography options to schools, including any associated materials. All digital photo files must be provided in JPEG format (.jpg), sized at approximately 200x300 pixels, and must not exceed 100KB per image. The appointed company must address any additional specific needs as required by the schools and maintain compliance with all technical specifications for student and staff photos.

Similar RFPs

Frequently asked questions

When is the submission deadline?: This RFP closed on July 22, 2026 and is no longer accepting submissions.
Who issued this RFP?: It was issued by Seattle Public Schools. The work is located in Seattle, Washington, United States.
Who is a good fit for this opportunity?: Experienced school photography service provider
Capability to manage large and diverse school rosters
Proficiency with digital image standards and bulk file delivery
Prior work with educational institutions in Washington State
Ability to scale services for various school sizes

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

See how Settle works