Pension Administration System Modernization Services

Pre-Proposal Conference: July 7th, 2026

Questions Due: July 17th, 2026

RFP Closing Date: August 7th, 2026

Finalists’ Interviews: October 12th–16th, 2026

Negotiations Complete: December 2026 / January 2027

Contract Award: December 2026 / January 2027

Contract Begins: February 1st, 2027

The organization is seeking a vendor to provide pension administration system modernization services. The selected system must be capable of posting insurance payment amounts to the appropriate general ledger accounts and generating automated general ledger entries for employer remittances, refunds, and disbursements. It should also produce correspondence to acknowledge the receipt of payments and address overpayments or receivables.

Additionally, the system must support export of accounting and actuarial data in compatible formats without manual file manipulation. It should be able to track multiple member payment types—including pre-tax, post-tax, lump sum, rollover, and payroll deductions—and offer robust plan lifecycle management to add, modify, close, or delete plans efficiently without duplicate entry.

The system should facilitate comprehensive sorting, filtering, and reporting of contact tracking data, and generate alerts and reports to monitor unfulfilled participant requests and other member or employer-driven events. Every transaction should be associated with a user ID and timestamp for auditability. A pre-bid meeting is scheduled for July 7, 2026, and all questions must be submitted no later than July 17, 2026.