When is the submission deadline?

This RFP closed on September 11, 2026 and is no longer accepting submissions.

It was issued by Texas Department Of Insurance. The work is located in Austin, Texas, United States.

Who is a good fit for this opportunity?

Event registration software providers with experience supporting public-sector or large-scale events. Firms offering secure, PCI-compliant payment processing and payment gateway integrations. Vendors capable of supporting multiple merchant numbers and statewide accounting system connectivity. Companies with proven capabilities in automated communications, surveys, event management, and real-time reporting.

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Online Event Registration Solution

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Overview

Software, Web & Mobile Development

Austin, Texas, United StatesPosted: August 29, 2026Deadline: September 11, 2026

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SUMMARY

The agency seeks a vendor for a one-year online event registration solution supporting unlimited registrations, secure PCI-compliant payments, communications, surveys, multi-event management, and real-time reporting.

KEY REQUIREMENTS

Must be able to provide the requested items exactly as specified
Must be a Texas Certified Vet Hub (preferred)
Must not be listed in Section 889 of the 2019 National Defense Authorization Act
Must not be listed in Section 1260H of the 2021 National Defense Authorization Act
Must not be owned or controlled by the government of a country on the U.S. Department of Commerce’s foreign adversaries list
Must provide a payment gateway supporting transaction processing with the Texas Comptroller of Public Accounts’ Uniform Statewide Accounting System/Treasury
Must support PCI-compliant secure and encrypted payment processing
Must support multiple merchant numbers
Pricing must remain valid for a minimum of 30 days

CONTRACT DURATION

12 months

TIMELINE

Responses must be received on or before September 11th, 2026, at 3:00 PM Central time.

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Texas Department Of Insurance

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DESCRIPTION

The agency is seeking a vendor to provide an online event registration solution under a one-year contract. The solution must include an annual tradeshow multimedia license with maintenance and support, unlimited online event registrations, and the ability to create and track multiple events.

The platform must provide secure, encrypted, PCI-compliant payment processing and support a payment gateway that can process transactions through the agency comptroller of public accounts’ uniform statewide accounting system and treasury. The selected vendor will be responsible for payment gateway costs and must support the use of multiple merchant numbers.

Required capabilities also include automated and personalized email communications, post-event surveys, and real-time reporting on individual registrant details by event, event revenue activity, surveys, unsubscribed emails, and abandoned registrations.

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Frequently asked questions

When is the submission deadline?: This RFP closed on September 11, 2026 and is no longer accepting submissions.
Who issued this RFP?: It was issued by Texas Department Of Insurance. The work is located in Austin, Texas, United States.
Who is a good fit for this opportunity?: Event registration software providers with experience supporting public-sector or large-scale events
Firms offering secure, PCI-compliant payment processing and payment gateway integrations
Vendors capable of supporting multiple merchant numbers and statewide accounting system connectivity
Companies with proven capabilities in automated communications, surveys, event management, and real-time reporting

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

See how Settle works