When is the submission deadline?

This RFP closed on October 7, 2026 and is no longer accepting submissions.

It was issued by Department of Veterans Affairs. The work is located in Eatontown, New Jersey, United States.

Who is a good fit for this opportunity?

Established enterprise SaaS provider of managerial cost accounting or financial management platforms. Experience delivering commercial off-the-shelf systems with fixed-scope implementation and configuration services. Demonstrated support for activity-based, job, and standard costing methodologies. Proven ability to ingest and process at least 130 million records per month from diverse source systems. Strong reporting, data extraction, integration, and high-throughput processing capabilities. Embedded AI, machine learning, or intelligent automation for costing, data quality, anomaly detection, or reporting.

Managerial Cost Accounting Software as a Service (Closed)

The issuing organization is seeking a SaaS managerial cost accounting platform with implementation services, advanced costing methodologies, high-volume data ingestion, reporting, and AI-enabled automation capabilities.

Must be a Commercial Off-the-Shelf (COTS) Software as a Service (SaaS) solution
Must be a cloud-hosted solution with no on-premises VA infrastructure required
Must support a centralized enterprise cost model
Must provide separate Development, Test, Production, and Training environments
Must comply with NIST SP 800-53 Rev 5 controls and be capable of achieving a VA Authority to Operate (ATO)
Must be physically located within the Continental United States
Must support a minimum of 2,000 cost centers
Must support a minimum of 100,000 unique cost activities
Must support ingestion of at least 130 million records per month
Must support a minimum of 120 concurrent users
Must be compliant with Section 508 of the Rehabilitation Act of 1973
Must support PIV-based Multi-Factor Authentication (MFA)
Must support SSOi/SSOe federation
Must provide AES-256 encryption at rest and HTTPS/TLS encryption in transit

Questions due by October 1st, 2026.

Responses due by October 7th, 2026.

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

The issuing organization is seeking information from vendors capable of providing a commercial off-the-shelf managerial cost accounting platform through a software-as-a-service subscription or licensing model. The requirement also includes implementation and configuration services offered as a bounded, fixed-scope engagement rather than an open-ended professional services arrangement.

The platform should support activity-based costing, job costing, and standard costing, with administrator-configurable allocation rules, cost drivers, cost activities, mappings, and business rules that do not require custom software development. It should also support year-to-date costing with 12-month accumulation, equalization, and normalization adjustments.

Vendors should describe their approach to ingesting at least 130 million records per month from multiple financial, operational, and clinical source systems. Required reporting and data-extract capabilities include CSV, TXT, and Microsoft Excel exports, configurable ad hoc reporting, and outbound extract processing. Responses should state the platform's actual sustained and peak throughput capacity, along with any embedded artificial intelligence, machine learning, or intelligent automation capabilities related to cost modeling, anomaly or outlier detection, data quality management, or reporting.

Managerial Cost Accounting Software as a Service

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