When is the submission deadline?

Submissions are due July 31, 2026. Questions must be submitted by July 21, 2026.

It was issued by North Texas Tollway Authority. The work is located in Plano, Texas, United States; Dallas, Texas, United States; Fort Worth, Texas, United States.

Who is a good fit for this opportunity?

Managed print services provider with multi-site support experience. Firm capable of delivering print, copy, and scan solutions at campus environments. Company with strong device management, maintenance, and consumables support capabilities. Vendor experienced in long-term government or public-sector service contracts. Regional presence in Texas or ability to provide reliable on-site support in Plano.

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Managed Print Services

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Overview

IT Support, Hardware & Networking

Plano, Texas, United States; Dallas, Texas, United States; Fort Worth, Texas, United States; Irving, Texas, United States; Mesquite, Texas, United States; Frisco, Texas, United States; Carrollton, Texas, United States; Grand Prairie, Texas, United StatesPosted: July 7th, 2026Deadline: July 31st, 2026

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SUMMARY

A government authority in Plano, Texas is soliciting managed print services to support print, copy, and scan needs across all campuses. The resulting contract is anticipated to run for five years.

KEY REQUIREMENTS

Must be in business as a print managed services company for a minimum of three years within the last five years
Must have a minimum of three years within the last five years providing printer, copier, and scanner installation and maintenance services
Installation and maintenance technicians must be certified with the equipment being installed and maintained
Must submit a minimum of three references substantiating qualifications and experience
Must provide a transition plan for the replacement of 159 devices
Must provide MyQ X Enterprise or NTTA-approved equivalent print management software
Must provide a Project Manager available 24 hours per day, seven days per week
Must maintain a 98% uptime SLA
Must provide proof of required insurance coverage including workers' compensation, commercial general liability, and cyber risk insurance

CONTRACT DURATION

60 months

TIMELINE

Pre-proposal conference: July 15th, 2026

Proposal question deadline: July 21st, 2026

Proposal due date: July 31st, 2026

Full implementation deadline: December 15th, 2026

QUESTION DEADLINE

July 21st, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

North Texas Tollway Authority

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DESCRIPTION

A government authority in Plano, Texas is seeking a vendor to provide managed print services for approximately 205,923 copies. The scope includes delivering comprehensive print, copy, and scan solutions across all campuses.

The contract term is expected to be five years. A pre-bid conference is scheduled for July 15, 2026, and all questions must be submitted no later than July 21, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 31, 2026. Questions must be submitted by July 21, 2026.
Who issued this RFP?: It was issued by North Texas Tollway Authority. The work is located in Plano, Texas, United States; Dallas, Texas, United States; Fort Worth, Texas, United States.
Who is a good fit for this opportunity?: Managed print services provider with multi-site support experience
Firm capable of delivering print, copy, and scan solutions at campus environments
Company with strong device management, maintenance, and consumables support capabilities
Vendor experienced in long-term government or public-sector service contracts
Regional presence in Texas or ability to provide reliable on-site support in Plano

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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