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M365 Email Signature Standardization Solution

Overview


Software, Web & Mobile Development
San Antonio, Texas, United StatesPosted: June 3rd, 2026Deadline: June 22nd, 2026
Past Due

Fit Score


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SUMMARY


Seeking a solution to standardize, manage, and automate Microsoft 365 email signatures with centralized control and integration with employee profiles.

KEY REQUIREMENTS


BUDGET

Estimate

$50,000 – $150,000

CONTRACT DURATION


12 months

TIMELINE


June 2nd, 2026: RFP Released

June 10th, 2026: Receipt of Written Questions Due

June 17th, 2026: Q & A Posted to Website

June 22nd, 2026: Proposals Due

Week of June 29th, 2026: Proposals Evaluated

Week of July 6th, 2026: Interviews/Demo, if Necessary

Week of July 13th, 2026: Selected Firm Notified

August 4th, 2026: SAWS Board Approval and Award

Week of July 20th, 2026: Non-Selection Notices E-mailed

QUESTION DEADLINE


June 10th, 2026

CONTACTS


Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

Issuing Agency


San Antonio Water System

Organization overview and procurement intelligence available on paid plans.
See Issuer Research

DESCRIPTION


A solution is sought for standardizing email signatures within Microsoft 365 environments. The chosen platform must ensure compatibility with Microsoft 365 and maintain uniform signature rendering across desktop, web, and mobile email clients. Communications staff must be empowered to centrally manage and customize standardized email signature templates, including direct HTML editing and support for organization-developed HTML designs.

The platform should automatically apply signatures to emails sent from Outlook desktop, Outlook on the web, and supported mobile clients. Integration with Microsoft Entra ID is required to synchronize employee profile data. End users must have access to a self-service interface allowing them to edit select prepopulated fields, such as name, job title, department, and mobile number. The system must also enable preloaded location address options and allow centralized management of promotional banners or campaign content beneath the signature, deployable without user intervention.

End users should be able to update and activate revised signature content through self-service when authorized profile changes occur. The contract will be awarded for a one-year period.

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Frequently asked questions


When is the submission deadline?
This RFP closed on June 22, 2026 and is no longer accepting submissions.
What is the budget for this RFP?
Settle estimates the budget at $50,000 – $150,000. The issuer has not published an official figure.
Who issued this RFP?
It was issued by San Antonio Water System. The work is located in San Antonio, Texas, United States.
Who is a good fit for this opportunity?
  • Proven experience delivering Microsoft 365-integrated solutions
  • Strong background in enterprise email management platforms
  • Capacity to develop secure, user-friendly self-service interfaces
  • Familiarity with Entra ID integration
  • Ability to provide ongoing support and template customization

Analysis generated by Settle AI from the source RFP.

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    M365 Email Signature Standardization Solution (Closed) | Settle RFP Hunter