M365 Email Signature Standardization Solution
Overview
Fit Score
Settle Intelligence
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SUMMARY
KEY REQUIREMENTS
BUDGET
EstimateCONTRACT DURATION
TIMELINE
June 2nd, 2026: RFP Released
June 10th, 2026: Receipt of Written Questions Due
June 17th, 2026: Q & A Posted to Website
June 22nd, 2026: Proposals Due
Week of June 29th, 2026: Proposals Evaluated
Week of July 6th, 2026: Interviews/Demo, if Necessary
Week of July 13th, 2026: Selected Firm Notified
August 4th, 2026: SAWS Board Approval and Award
Week of July 20th, 2026: Non-Selection Notices E-mailed
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
San Antonio Water System
DESCRIPTION
A solution is sought for standardizing email signatures within Microsoft 365 environments. The chosen platform must ensure compatibility with Microsoft 365 and maintain uniform signature rendering across desktop, web, and mobile email clients. Communications staff must be empowered to centrally manage and customize standardized email signature templates, including direct HTML editing and support for organization-developed HTML designs.
The platform should automatically apply signatures to emails sent from Outlook desktop, Outlook on the web, and supported mobile clients. Integration with Microsoft Entra ID is required to synchronize employee profile data. End users must have access to a self-service interface allowing them to edit select prepopulated fields, such as name, job title, department, and mobile number. The system must also enable preloaded location address options and allow centralized management of promotional banners or campaign content beneath the signature, deployable without user intervention.
End users should be able to update and activate revised signature content through self-service when authorized profile changes occur. The contract will be awarded for a one-year period.
Similar RFPs
Frequently asked questions
- When is the submission deadline?
- This RFP closed on June 22, 2026 and is no longer accepting submissions.
- What is the budget for this RFP?
- Settle estimates the budget at $50,000 – $150,000. The issuer has not published an official figure.
- Who issued this RFP?
- It was issued by San Antonio Water System. The work is located in San Antonio, Texas, United States.
- Who is a good fit for this opportunity?
- Proven experience delivering Microsoft 365-integrated solutions
- Strong background in enterprise email management platforms
- Capacity to develop secure, user-friendly self-service interfaces
- Familiarity with Entra ID integration
- Ability to provide ongoing support and template customization
Analysis generated by Settle AI from the source RFP.
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