When is the submission deadline?

Submissions are due October 19, 2026. Questions must be submitted by October 12, 2026.

It was issued by Douglas County School District Re-1. The work is located in Lone Tree, Colorado, United States.

Who is a good fit for this opportunity?

Experienced livestreaming and audiovisual production provider. Proven experience broadcasting public or government meetings. Capable of providing camera, audio, lighting, projection, and public address equipment. Qualified staff for directing, camera operation, audio mixing, and live production. Experience delivering live closed captioning and YouTube broadcasts. Able to support both full-service and economical production models.

Livestreaming Service for Public Meetings (Due October 19, 2026)

Overview

Media, Creative Design & AV Production

Lone Tree, Colorado, United StatesPosted: September 15, 2026Deadline: October 19, 2026

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SUMMARY

A vendor is sought to livestream four public meetings in Colorado between January and April 2027. Proposals may cover either a full-service multi-camera production or a more economical single-camera option, with audio support and live closed captioning required.

KEY REQUIREMENTS

Must have demonstrated experience producing livestreams for advocacy, nonprofit, or political organizations
Must have ability to manage live broadcasts with senior leaders, elected officials, and high-profile guests
Must have strong project management and communication skills
Must have experience livestreaming similar meetings such as school board or board committee meetings
Must provide proof of insurance
Must provide backup plans, equipment or internet failover plans
Must be able to supply all necessary equipment including cameras, PA system, microphones, and audio mixer

TIMELINE

Publication Date: September 14th, 2026

Question Acceptance Deadline: October 12th, 2026

Closing Date: October 19th, 2026

Project Dates: January 21st, 2027; February 25th, 2027; March 25th, 2027; April 15th, 2027

QUESTION DEADLINE

October 12, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Douglas County School District Re-1

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The procuring organization is seeking qualified vendors for a pilot program to livestream four public meetings scheduled between January and April 2027. The pilot is intended to enhance community engagement and transparency by providing high-quality digital access to the meetings through YouTube.

Vendors may propose a full-service option consisting of livestreaming four meetings of approximately two hours each, with one director and two operators. The required equipment includes three cameras, public address system rental, and lighting as needed. Technical services include an audio operator with a mixer and up to four microphones, projection of Google Slides or PowerPoint presentations as needed, and live closed captioning.

An alternative, more economical option may include one director or operator, one camera, public address system rental, room lighting to improve stream quality, an audio operator with a mixer and up to four microphones, and live closed captioning. The alternative option does not require presentation projection. Questions must be submitted by October 12, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due October 19, 2026. Questions must be submitted by October 12, 2026.
Who issued this RFP?: It was issued by Douglas County School District Re-1. The work is located in Lone Tree, Colorado, United States.
Who is a good fit for this opportunity?: Experienced livestreaming and audiovisual production provider
Proven experience broadcasting public or government meetings
Capable of providing camera, audio, lighting, projection, and public address equipment
Qualified staff for directing, camera operation, audio mixing, and live production
Experience delivering live closed captioning and YouTube broadcasts
Able to support both full-service and economical production models

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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