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Virginia Commonwealth University

Leadership Summit Audio/Visual Services

Due
Nov 12, 2026
Questions due
Nov 4, 2026
Budget
$100,000 – $200,000
Estimate
Location
  • Richmond, Virginia, United States
Posted
Oct 30, 2026
Category
Media, Creative Design & AV Production

SUMMARY

Virginia Commonwealth University is seeking a production firm to provide audio/visual services for its upcoming Leadership Summit at the Science Museum of Virginia Dewey Gottwald Center.
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DESCRIPTION

Virginia Commonwealth University is seeking a production firm to deliver an immersive, high-impact event experience for its Leadership Summit. The scope includes sound, stage lighting, custom scenic staging, and video projection/LED screen display. Optional services include multi-camera video capture and post-production editing. The event will take place on March 15-16, 2027, at the Science Museum of Virginia Dewey Gottwald Center in Richmond, Virginia.

KEY REQUIREMENTS

  • Must provide a comprehensive technical design and equipment layout
  • Must provide staffing plans and crew coverage for load-in, rehearsal, live operation, and strike
  • Must provide budget estimates for the primary event package
  • Must provide relevant case studies or examples of similar corporate or healthcare summit productions
  • Must be registered in VCU's RealSource platform upon award
  • Must be registered in the eVA Internet e-procurement solution as a condition of award
  • Must comply with VCU's criminal background investigation requirements for personnel on campus
  • Must maintain required insurance coverage including Commercial General Liability, Automobile Liability, Workers' Compensation, Professional Liability, and Employment Practices Insurance

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TIMELINE

Questions due by: November 4th, 2026

Proposal due by: November 12th, 2026, at 3:00 PM

Load-in/Rehearsal: March 15th, 2027

Event Time: March 16th, 2027

Load-out: March 16th, 2027

Issuing Agency

Virginia Commonwealth University

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CONTACTS

Primary procurement contact — name, title, email, and phone

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Frequently asked questions

When is the submission deadline?
Submissions are due November 12, 2026. Questions must be submitted by November 4, 2026.
What is the budget for this RFP?
Settle estimates the budget at $100,000 – $200,000. The issuer has not published an official figure.
Who issued this RFP?
It was issued by Virginia Commonwealth University. The work is located in Richmond, Virginia, United States.

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