IT and AV Support Services
Overview
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SUMMARY
KEY REQUIREMENTS
TIMELINE
Pre-event briefing, setup, and equipment testing: November 15th, 2026
Conference dates: November 16th–20th, 2026
Technological shutdown and equipment removal: November 20th, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Conservation International
DESCRIPTION
The government authority in Virginia seeks a vendor to provide comprehensive information technology and audiovisual support services before, during, and immediately after a conference. The selected provider will monitor internet connectivity, troubleshoot participant and presenter access issues, and manage presentation uploads and updates throughout the event.
The vendor will maintain backup copies of presentations and conference materials, inspect and configure equipment before the event, and test all systems for operational readiness. Throughout the conference, the provider will ensure audiovisual equipment is available and functioning in plenary and breakout rooms.
Responsibilities also include operating and supporting presentation systems, projectors, screens, microphones, audio equipment, laptops, and other conference technologies. The vendor will manage session transitions, including loading presentations, videos, and remote content, while following the event team's file-sharing and presentation management procedures.
Similar RFPs
Frequently asked questions
- When is the submission deadline?
- This RFP closed on October 10, 2026 and is no longer accepting submissions.
- Who issued this RFP?
- It was issued by Conservation International. The work is located in Cape Town, South Africa.
- Who is a good fit for this opportunity?
- Experienced IT and audiovisual event-support provider
- Demonstrated ability to support conferences with plenary and breakout rooms
- Expertise with presentation systems, projectors, screens, microphones, audio equipment, laptops, and connectivity troubleshooting
- Capable of providing on-site support before, during, and immediately after events
- Strong procedures for presentation management, file sharing, backups, and session transitions
- Company with experience serving government or public-sector clients
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.