IP-Based Intercom, Clock and Mass Communication System
Overview
Fit Score
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SUMMARY
KEY REQUIREMENTS
TIMELINE
RFP Issued: June 3rd, 2026
Questions Due: June 10th, 2026
Proposal Due Date: June 17th, 2026
Project Completion Target: August 17th, 2026
QUESTION DEADLINE
Issuing Agency
Negaunee Public Schools
Organization overview and procurement intelligence available on paid plans.
DESCRIPTION
This RFP seeks a vendor to provide a modern, network-based IP intercom, clock, and mass communication system designed to enhance school safety, emergency notification, synchronized timekeeping, and daily communications within K–12 educational environments.
The selected provider will be responsible for furnishing, configuring, programming, testing, and commissioning the system, which must include an administrative console, emergency communications, and centralized management capabilities. Services required include system design and engineering, equipment procurement, software licensing, programming, configuration, functional testing, user training, documentation with as-built records, and ongoing warranty support.
The proposed solution must be fully IP-based, network-addressable, commercially available, actively supported, and capable of centralized management from an administrative workstation. The software requirements include a centralized communication server, mapping and graphical interface software, device monitoring, system diagnostics, event logging, and user administration. Integration with standard Ethernet and TCP/IP networking is required, with future-proofing for integration with other school safety systems and scalability for expansion to additional devices and buildings.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due June 17, 2026. Questions must be submitted by June 10, 2026.
- Who issued this RFP?
- It was issued by Negaunee Public Schools. The work is located in Negaunee, Michigan, United States.
- Who is a good fit for this opportunity?
- Experience implementing IP-based communication systems in educational environments
- Expertise in system integration, network configuration, and software support
- Proven track record with projects of similar scale and complexity
- Ability to provide training, documentation, and ongoing warranty services
- Presence in Michigan or the Midwest preferred
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