Integrated Student Payment System
Overview
Fit Score
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SUMMARY
KEY REQUIREMENTS
BUDGET
EstimateCONTRACT DURATION
TIMELINE
Solicitation issued on March 10th, 2026.
Questions must be received by March 27th, 2026 at 3:00 P.M. EST.
A non-mandatory pre-proposal conference will be held on March 24th, 2026 at 10:00 A.M. EST.
Offers must be submitted by May 12th, 2026 at 11:00 A.M. EST.
Demonstrations are tentatively scheduled for the week of June 22nd, 2026.
Award will be posted on July 29th, 2026.
The contract is estimated to start on August 10th, 2026 and end on August 9th, 2031.
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Spartanburg Community College
DESCRIPTION
The institution is seeking a vendor to provide a fully integrated student payment system that offers comprehensive merchant services. This system must enable secure, reliable, and cost-effective payment processing supporting multiple methods—credit and debit cards (including Visa, MasterCard, Discover, and American Express), Apple Pay, Google Pay, e-checks, bank transfers, and mobile payments—across various channels such as online, in-person, and mobile.
A critical requirement is that the solution seamlessly integrates with the college’s existing Colleague software and the customer relationship management system (Salesforce Education Cloud and Salesforce Sales), ensuring real-time updates to student accounts during payment processing and deposit posting. The system should include robust reporting and analytics tools to monitor usage patterns, track transaction volumes, and generate comprehensive financial reports. It must offer mechanisms for negative balance prevention and user notifications for low balances.
Additionally, the solution must support e-check payments with real-time updates and electronic processing of student financial aid refunds via direct deposit or credit/debit card. Students should be empowered to update their bank account information for refunds. Bookstore employees must be able to create and submit departmental purchase orders, and the system should facilitate the creation and sharing of printable and savable receiving reports and invoices with campus departments. The initial contract period is one year.
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Frequently asked questions
- When is the submission deadline?
- This RFP closed on May 12, 2026 and is no longer accepting submissions.
- What is the budget for this RFP?
- Settle estimates the budget at $1,500,000 – $4,000,000. The issuer has not published an official figure.
- Who issued this RFP?
- It was issued by Spartanburg Community College. The work is located in Spartanburg, South Carolina, United States.
- Who is a good fit for this opportunity?
- Experience deploying integrated payment solutions for higher education institutions
- Proven ability to integrate with Ellucian Colleague and Salesforce Education Cloud
- Expertise in supporting multi-channel, multi-method payment processing
- Strong track record in PCI compliance and secure payment technologies
- Capability to deliver robust analytics and reporting tools
Analysis generated by Settle AI from the source RFP.
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