Integrated Library System
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
RFP Advertisement: September 23rd, 2026
Pre-Proposal Conference: October 8th, 2026
Deadline to Submit Questions: October 14th, 2026
Response to Questions: October 20th, 2026
Proposal Due Date: November 3rd, 2026
Evaluation: November 3rd, 2026 – November 19th, 2026
Tentative Interviews: Week of December 7th, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
City Of Westminster
DESCRIPTION
The issuing organization is seeking a vendor to provide an integrated library system (ILS) that supports the needs of both an academic library and a modern public library. The system must provide full SIP2/ESIP functionality conforming to version 2 or higher and support integrations with Comprise Technologies, Convergent, Hoopla, iTiva/Illion, EZProxy, MuseumKey, OverDrive, and TechLogic.
The solution must include documented and secure API and/or web service capabilities for core ILS functions and data to support third-party integrations, reporting, and interoperability. The vendor must also provide a documented database backup, recovery, and maintenance strategy covering full and incremental backups, transaction log protection where applicable, backup validation, retention schedules, recovery procedures, and protection of critical application, operating system, configuration, and system files.
Additional requirements include on-premises backups of full database dumps, transaction logs, and other critical system files; a flexible tool for exporting borrower data; and a development environment for testing configuration changes, upgrades, new features, third-party connectivity, and backup verification. The contract period will be five years. Questions are due by October 14, 2026, and a pre-bid meeting is scheduled for October 8, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due November 3, 2026. Questions must be submitted by October 14, 2026.
- Who issued this RFP?
- It was issued by City Of Westminster. The work is located in Westminster, Colorado, United States.
- Who is a good fit for this opportunity?
- Library technology provider with experience implementing integrated library systems
- Demonstrated expertise supporting both academic and public library environments
- Proven SIP2/ESIP integration capabilities and experience with major library technology vendors
- Strong API, web services, database backup, recovery, and interoperability capabilities
- Experience providing development, testing, data export, and on-premises backup solutions
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.