Integrated Audio-Visual and Meeting Management Solution
Overview
Settle Signals
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SUMMARY
DESCRIPTION
The issuing municipality in Alberta is seeking a vendor to provide an integrated audio-visual and meeting management solution for its Council Chamber environment. The requested solution is intended to support transparent and effective governance through reliable in-person and hybrid council meetings, with clear and consistent communication for all participants and accessible opportunities for public engagement.
The selected vendor is expected to deliver a complete, documented system design that integrates with the existing chamber setup. At a minimum, the solution must support seamless hybrid participation for both in-room and remote attendees, provide reliable live streaming and recording to the Sliq Streaming Platform for the full duration of meetings, and integrate with identified platforms including Microsoft Teams, BrightSign Digital Signage, and iCompass Agenda Management.
The system must function as intended without manual workarounds and allow trained city staff to manage core meeting workflows independently. These workflows include initiating meetings, managing speakers, supporting hybrid participation, handling streaming and recording, entering and exiting in camera sessions, and concluding meetings. The solution must also demonstrate stable performance during extended meetings and enable consistent startup and shutdown procedures without requiring vendor support.
A pre-bid meeting is scheduled for August 11, 2026, and questions must be submitted no later than August 14, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due August 29, 2026.
- Who is a good fit for this opportunity?
- Audio-visual integration firm with municipal or public-sector meeting room experience
- Provider of hybrid council chamber or boardroom meeting management solutions
- Experience integrating Microsoft Teams, streaming platforms, digital signage, and agenda management systems
- Capability to design, document, install, and configure end-to-end AV systems
- Training and support services for client staff operating meetings independently
- Proven track record delivering reliable live streaming and recording for governance meetings
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.