When is the submission deadline?

Submissions are due June 23, 2026. Questions must be submitted by June 16, 2026.

What is the budget for this RFP?

Settle estimates the budget at $150,000 – $500,000. The issuer has not published an official figure.

It was issued by Calcasieu Parish Police Jury. The work is located in Lake Charles, Louisiana, United States.

Who is a good fit for this opportunity?

HRIS software vendor with recruiting, onboarding, and employee self-service capabilities. Experience with public sector or government HR system implementations. Proven data migration expertise for large historical personnel record sets. Strong security controls including role-based access and multi-device authentication. Ability to support long-term records retention and compliance requirements. Implementation team with configuration, training, and workflow design experience.

Human Resources Information System Software (Due June 23, 2026)

Overview

Financial, Legal, HR & Staffing

Lake Charles, Louisiana, United StatesPosted: May 14th, 2026Deadline: June 23rd, 2026

Fit Score

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SUMMARY

Louisiana is soliciting an HRIS software platform to manage recruiting, onboarding, employee records, workflows, analytics, and employee self-service. The system must also support long-term data retention, historical data migration, role-based access, and multi-device accessibility.

KEY REQUIREMENTS

Must have been in business at least five years prior to the advertisement date
Must provide one original response, five copies, and an electronic media copy
Must comply with insurance requirements including cyber liability insurance
Must complete cybersecurity training during the initial term and renewal periods
Must be able to provide a software that has adequate security features to safeguard personal information
Must provide training and technical services to support the software
Must provide a Price Proposal Form
Must be able to migrate approximately twenty years of historical data
Must be able to integrate with Tyler Technology's Munis, Microsoft Office, Laserfiche, NeoGov, and UKG Pro Workforce Management

BUDGET

Estimate

$150,000 – $500,000

CONTRACT DURATION

12 months

TIMELINE

Proposals due by June 23rd, 2026.

Interviews and demonstrations tentatively scheduled for July 15th, 2026 through July 24th, 2026.

QUESTION DEADLINE

June 16th, 2026

Issuing Agency

Calcasieu Parish Police Jury

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The procuring organization in Louisiana is seeking a human resources information system (HRIS) software solution to support end-to-end HR operations. The requested system should centralize recruiting, interviewing, and hiring through an applicant tracking system, while also supporting workflow operations for employee transaction processing and onboarding for new hires.

The solution is expected to provide customizable dashboards for end users, enabling visibility into departmental and organizational operations data. It should also manage workflows across multiple users and departments, maintain complete employee profile records, and offer employees self-service access to view individual personnel information.

The HRIS must support long-term record retention, including storage of more than 100 years of employee data in accordance with secretary of state retention requirements, with ownership retained in perpetuity. The selected platform should also include migration of approximately twenty years of historical data from existing systems, provide reporting and analytics capabilities, role-based access controls, and support access across web, tablet, and mobile devices with multi-screen options and multi-device authentication.

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Frequently asked questions

When is the submission deadline?: Submissions are due June 23, 2026. Questions must be submitted by June 16, 2026.
What is the budget for this RFP?: Settle estimates the budget at $150,000 – $500,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by Calcasieu Parish Police Jury. The work is located in Lake Charles, Louisiana, United States.
Who is a good fit for this opportunity?: HRIS software vendor with recruiting, onboarding, and employee self-service capabilities
Experience with public sector or government HR system implementations
Proven data migration expertise for large historical personnel record sets
Strong security controls including role-based access and multi-device authentication
Ability to support long-term records retention and compliance requirements
Implementation team with configuration, training, and workflow design experience

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