When is the submission deadline?

Submissions are due October 29, 2026. Questions must be submitted by October 15, 2026.

It was issued by Oregon Housing And Community Services Department. The work is located in Salem, Oregon, United States.

Who is a good fit for this opportunity?

HMIS software providers with experience delivering compliant homeless-services information systems. Firms experienced in system implementation, configuration, data migration, and integration. Vendors with capabilities in end-user and IT staff training, go-live support, and managed maintenance. Organizations with strong information security, privacy, and data quality practices. Established providers able to deliver long-term operations and technical support.

Homeless Management Information System Solution (Due October 29, 2026)

Overview

Software, Web & Mobile Development

Salem, Oregon, United StatesPosted: September 15, 2026Deadline: October 29, 2026

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SUMMARY

The agency seeks a vendor to implement and support a compliant HMIS solution, including software, infrastructure, data migration, training, go-live assistance, and ongoing maintenance. Questions are due October 15, 2026, with proposals due October 29, 2026.

KEY REQUIREMENTS

Must have successfully implemented and gone live with at least one HMIS solution for a Multi-CoC environment within the five years preceding the bid opening date.
Must have successfully completed at least one data migration from an existing HMIS platform to the proposed solution within the five years preceding the bid opening date.
Must be fully compliant with the FY 2026 HMIS Data Standards (effective October 1, 2025).
Must be authorized to transact business in the State of Oregon.
Must have a written policy and practice for preventing sexual harassment, sexual assault, and discrimination against employees who are members of a protected class.
Must possess an unexpired Pay Equity Certificate if the contract value exceeds $500,000 and the proposer employs 50 or more full-time workers.
Must not be debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency.

CONTRACT DURATION

60 months

TIMELINE

Voluntary Pre-Proposal Conference: September 21st, 2026

Questions / Requests for Clarification Due: October 15th, 2026

Answers to Questions / Requests for Clarification Issued: October 19th, 2026

Bid Opening (Proposal Due): October 29th, 2026

RFP Protest Period Ends: November 5th, 2026

Competitive Range Announcement: December 2nd, 2026

Competitive Range Protest Period Ends: December 7th, 2027

Round 2 - Demonstrations: December 7th, 2026 – December 10th, 2026

Issuance of Notice of Intent to Award: December 22nd, 2026

QUESTION DEADLINE

October 15, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Oregon Housing And Community Services Department

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DESCRIPTION

The agency is seeking a vendor to provide a compliant Homeless Management Information System (HMIS) solution, including licensing, software, implementation, training, maintenance, and support services required to fulfill its responsibilities as HMIS Administrator.

The engagement will include procurement of the software, infrastructure, and services needed to implement the solution; refinement and documentation of detailed, testable functional, technical, and security requirements; and training for agency IT staff and end users. The vendor will also support data cleansing, normalization, classification, labeling, conversion, and migration from existing applications.

Additional responsibilities include go-live and transition support, post-go-live configuration validation, system upgrades, warranty support, and ongoing operations and maintenance activities required by the agency. Questions must be submitted by October 15, 2026, and proposals are due October 29, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due October 29, 2026. Questions must be submitted by October 15, 2026.
Who issued this RFP?: It was issued by Oregon Housing And Community Services Department. The work is located in Salem, Oregon, United States.
Who is a good fit for this opportunity?: HMIS software providers with experience delivering compliant homeless-services information systems
Firms experienced in system implementation, configuration, data migration, and integration
Vendors with capabilities in end-user and IT staff training, go-live support, and managed maintenance
Organizations with strong information security, privacy, and data quality practices
Established providers able to deliver long-term operations and technical support

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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