Holiday Express Event Program Manager Services
Overview
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SUMMARY
KEY REQUIREMENTS
TIMELINE
RFP Date: August 27th, 2026
Deadline for Written Questions: September 3rd, 2026
City Response to Questions (anticipated): September 4th, 2026
Proposal Due Date and Time: September 11th, 2026, 10:00 AM EST
Evaluation Meeting (anticipated): September 14th, 2026
Selection Announced (tentative): September 15th, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
City Of Raleigh
DESCRIPTION
The vendor will provide specialized event program management services for a Holiday Express event, supporting planning, execution, and post-event activities. Responsibilities include developing a suggested list of stakeholders and vendor requirements, consulting with ticketing partners on ticket-sale structure, and providing virtual support and direction on the ticket-sale date.
The vendor will review and design event layouts and operational documents, advise on the viability of the overall event plan and individual experiences, and provide pre-event consultation regarding lighting, décor, and experience setup. The selected provider will also offer up to four days of on-site support during setup or the event, scheduled in advance.
The vendor will participate in virtual meetings three times weekly with the event manager leading up to the event and check in with the event manager daily as needed. Questions regarding the opportunity must be submitted by September 3, 2026.
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Frequently asked questions
- When is the submission deadline?
- This RFP closed on September 11, 2026 and is no longer accepting submissions.
- Who issued this RFP?
- It was issued by City Of Raleigh. The work is located in Raleigh, North Carolina, United States.
- Who is a good fit for this opportunity?
- Experienced event management and production firm
- Proven expertise in large-scale holiday or themed experiential events
- Capable of coordinating ticketing, stakeholders, vendors, layouts, lighting, décor, and guest experiences
- Able to provide frequent virtual coordination and up to four days of on-site event support in North Carolina
- Strong event operations, planning, and execution track record
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.