When is the submission deadline?

This RFP closed on July 14, 2026 and is no longer accepting submissions.

It was issued by City Of San Bernardino. The work is located in San Bernardino, California, United States.

Who is a good fit for this opportunity?

Experienced holiday lighting and event decoration providers. Proven track record with large-scale outdoor installations. Capability to supply, install, and maintain display items. Familiarity with permitting and safety requirements for public events in California.

Holiday Event Tree, Lighting and Decoration Service (Closed)

Overview

Events, Printing & Promotional Goods

San Bernardino, California, United StatesPosted: June 18, 2026Deadline: July 14, 2026

Past Due

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SUMMARY

The agency is requesting proposals for the supply and installation of an outdoor holiday tree and multiple illuminated displays for an annual holiday lighting event.

KEY REQUIREMENTS

Must be properly licensed to practice in the State of California
Must have at least four years of experience in providing the required scope of services for public clients
Must be registered with the Department of Industrial Relations if the contract exceeds $25,000
Must maintain active registration with the Department of Industrial Relations for the duration of the project
Must provide evidence of corporate stability including credit rating or financial statements
Must provide three references regarding experience and performance
Must provide proof of required insurance coverage within ten calendar days of notification of selection
Must comply with prevailing wage laws if applicable

TIMELINE

Release of Request for Proposal: June 17th, 2026

Pre-Proposal Job Walk: June 23rd, 2026

Last Day to Submit Questions for Clarification: June 30th, 2026

Clarifications Issued by City: July 6th, 2026

Deadline for Receipt of Proposals: July 14th, 2026

Evaluations of Proposals Completed: July 2026

Interview of Finalist(s): August 2026

Vendor Selection: August 2026

City Council Approval: October 2026

QUESTION DEADLINE

June 30, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

City Of San Bernardino

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DESCRIPTION

The agency seeks a vendor to provide comprehensive holiday event tree, lighting, and decoration services for an annual outdoor tree lighting event and seasonal display in California. The scope includes supplying one artificial frame conifer-type tree, ranging from approximately 24 to 40 feet in height, engineered for outdoor use. The tree must feature integrated lighting, a pre-lit star or similar topper, ornaments (with final color and theme determined by the agency), anchoring/support components, and all necessary labor, materials, and equipment for safe installation, maintenance, and removal.

Additionally, the project calls for the provision of four to eight lighted display units, each measuring between six and twelve feet in height or width, designed for outdoor seasonal display. Each display proposal should be accompanied by a photo or rendering, descriptive details, dimensions, power and installation requirements, and an itemized cost breakdown. Interested vendors must submit all questions by June 30, 2026, and may attend a non-mandatory pre-proposal job walk on June 23, 2026.

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Frequently asked questions

When is the submission deadline?: This RFP closed on July 14, 2026 and is no longer accepting submissions.
Who issued this RFP?: It was issued by City Of San Bernardino. The work is located in San Bernardino, California, United States.
Who is a good fit for this opportunity?: Experienced holiday lighting and event decoration providers
Proven track record with large-scale outdoor installations
Capability to supply, install, and maintain display items
Familiarity with permitting and safety requirements for public events in California

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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