When is the submission deadline?

Submissions are due August 3, 2026. Questions must be submitted by August 3, 2026.

It was issued by Indian Health Service. The work is located in Rockville, Maryland, United States.

Who is a good fit for this opportunity?

Graphic facilitation or visual recording firm with live meeting support experience. Indian Small Business Economic Enterprise (ISBEE) eligible to participate in set-aside opportunities. Ability to support both in-person and virtual meeting environments. Experience facilitating multi-day workshops, planning sessions, or stakeholder meetings. Small business with professional illustrators or facilitators skilled in real-time visual synthesis.

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Graphic Facilitation Services

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Overview

Media, Creative Design & AV Production

Rockville, Maryland, United StatesPosted: July 18th, 2026Deadline: August 3rd, 2026

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SUMMARY

The opportunity seeks a vendor to provide graphic facilitation services for two two-day in-person meetings and two virtual meetings. It is designated as a presolicitation RFI and set aside for Indian Small Business Economic Enterprises.

KEY REQUIREMENTS

Must be an Indian Small Business Economic Enterprise (ISBEE) vendor
Must provide graphic facilitation services
Must provide a meeting minute recorder for the base year
Must attend two virtual planning meetings with IHS staff
Must develop a visual logic model
Must create visual promotional materials for the Community Health Aide Program (CHAP)

CONTRACT DURATION

36 months

TIMELINE

Capability statements are due by August 3rd, 2026, at 5:00 PM EDT.

QUESTION DEADLINE

August 3rd, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Indian Health Service

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The issuing organization is seeking information from vendors capable of providing graphic facilitation services for a series of meetings. The scope includes supplying a graphic facilitator to support two in-person meetings, each lasting two days, as well as two virtual meetings.

This notice is identified as a presolicitation request for information. The opportunity is set aside for Indian Small Business Economic Enterprises (ISBEE), indicating that qualified firms within that designation are the intended respondents.

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Frequently asked questions

When is the submission deadline?: Submissions are due August 3, 2026. Questions must be submitted by August 3, 2026.
Who issued this RFP?: It was issued by Indian Health Service. The work is located in Rockville, Maryland, United States.
Who is a good fit for this opportunity?: Graphic facilitation or visual recording firm with live meeting support experience
Indian Small Business Economic Enterprise (ISBEE) eligible to participate in set-aside opportunities
Ability to support both in-person and virtual meeting environments
Experience facilitating multi-day workshops, planning sessions, or stakeholder meetings
Small business with professional illustrators or facilitators skilled in real-time visual synthesis

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

See how Settle works