Grant Management and Third-Party Grant Administrative Services

Date of Request: July 1st, 2026

Last day of Questions: July 13th, 2026

Proposal Due Date: August 3rd, 2026

The agency located in Cassopolis, Michigan, is seeking a qualified vendor to provide comprehensive grant management and third-party grant administrative services. The selected vendor will collaborate with the agency on program administration—including the development of the grant management plan, preparation of program guidelines, marketing, implementation, and policy and procedural oversight. Responsibilities also include managing procurement by soliciting bids, reviewing proposals, making recommendations, scheduling jobs, monitoring progress, conducting inspections, and enforcing quality control.

Financial management duties require the preparation of payment requests at least quarterly, advising and preparing change orders, and assisting with grant-related submissions. Vendors must provide organized supporting documentation for disbursement requests, including various forms, proofs of services, and compliance statements for subcontractors.

Environmental review responsibilities include conducting both Tier 1 (general) and Tier 2 (site-specific) reviews, preparing amendments as needed, and ensuring ongoing compliance throughout project lifecycles. The vendor will also direct the procurement process in compliance with federal regulations (2 CFR Part 200), including drafting and advertising bid opportunities, managing selection processes, and maintaining complete procurement records. Comprehensive document management for executed contracts, insurance documentation, selection rationales, and bid opening records is required.