Graduation Ceremonies Production Services
Overview
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SUMMARY
KEY REQUIREMENTS
BUDGET
EstimateCONTRACT DURATION
TIMELINE
Release of RFP: August 19th, 2026
Site Visit at EchoPark Speedway: August 27th, 2026
Deadline for Questions: August 31st, 2026
Responses to Questions Posted: September 3rd, 2026
RFP Submission Deadline: September 30th, 2026
Evaluation Period: October 5th–9th, 2026
Notification to all Offerors: November 11th, 2026
Contract Awarded: November 13th, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Henry County Schools
DESCRIPTION
The agency is seeking a vendor to provide turnkey production services for graduation ceremonies during the 2026–2027 school year. Services must include staging, structures, sound, video walls, soft goods, lighting, electrical power, and live streaming. The production must include a main stage approximately 64 feet wide by 16 feet deep and 30 inches high, a secondary choral performance stage approximately 24 feet long by 16 feet wide and 30 inches high, two lecterns, and an arched roof with white roofing skin covering the main stage.
The required production systems include video walls, grid and staging systems, ramps, lighting, audio equipment, rigging, water barricade covers, and related cabling and control systems. Audio equipment includes a Behringer front-of-house console, Meyer Milo powered speakers, and Meyer 700HP powered subwoofers. Video requirements include two approximately 18-by-10-foot, 3.9 mm LED video walls, processors, LED panels, and complete power and control cabling.
The vendor must also capture and stream commencement services over the internet and provide each school principal or designee with a download link for the completed ceremony video. Questions must be submitted by August 31, 2026. A mandatory pre-bid site visit is scheduled for August 27, 2026, and the contract period will be one year.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due September 30, 2026. Questions must be submitted by August 31, 2026.
- What is the budget for this RFP?
- Settle estimates the budget at $50,000 – $150,000. The issuer has not published an official figure.
- Who issued this RFP?
- It was issued by Henry County Schools. The work is located in Hampton, Georgia, United States.
- Who is a good fit for this opportunity?
- Experienced live event and graduation ceremony production company
- Proven capability delivering large-scale staging, rigging, lighting, audio, and LED video systems
- Qualified live-streaming and event video production provider
- Experienced with turnkey event power, safety, and technical coordination
- Able to attend a mandatory pre-bid site visit in Georgia
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.