When is the submission deadline?

Submissions are due October 5, 2026. Questions must be submitted by September 16, 2026.

It was issued by City Of Pasadena. The work is located in Pasadena, California, United States.

Who is a good fit for this opportunity?

GPS tracking and fleet technology provider. Experience delivering real-time asset management and GIS-enabled platforms. Proven expertise integrating APIs with fleet, maintenance, fuel, and business intelligence systems. Strong capabilities in secure cloud applications, data management, backup, and disaster recovery. Demonstrated ability to meet stringent application and API performance requirements.

GPS Asset Tracking Solution (Due October 5, 2026)

Overview

IT Support, Hardware & Networking

Pasadena, California, United StatesPosted: September 3, 2026Deadline: October 5, 2026

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SUMMARY

The procuring organization is seeking a GPS asset tracking platform with real-time mapping, fleet and asset management, system integrations, secure access controls, performance standards, and comprehensive data management capabilities.

KEY REQUIREMENTS

Must provide comprehensive geolocational tracking and telematic hardware and software services
Must provide professional installation of GPS tracking equipment on approximately 750 vehicles
Must provide professional deinstallation of GPS tracking equipment on approximately 500 vehicles
Must provide technical support for vehicle tracking devices throughout the contract life
Must comply with Pasadena Living Wage Ordinance for contracts valued at $25,000 or more
Must maintain insurance as required by the City
Must have an official business address within the City of Pasadena to receive local business preference
Must be certified by the State of California as a small or micro-business to receive small business preference
Must submit a completed Form AA-1 for equal opportunity employment compliance

CONTRACT DURATION

60 months

TIMELINE

Release Project Date: September 2nd, 2026

Question Submission Deadline: September 16th, 2026

Proposal Submission Deadline: October 5th, 2026

QUESTION DEADLINE

September 16, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

City Of Pasadena

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DESCRIPTION

The procuring organization seeks a vendor to provide a GPS asset tracking solution incorporating fleet management, asset management, GIS, and other business intelligence platforms. The solution must support integration through industry-standard application programming interfaces, web services, or other supported methods, and provide a user-friendly web-based interface with real-time tracking and mapping capabilities.

The solution should deliver web application page load times of under three seconds on a standard broadband connection, with mapping views and asset lists refreshing within two seconds after user interactions such as filtering, searching, zooming, and panning. It must support onboard storage of data points when real-time transmission is unavailable, followed by lossless transmission when connectivity is restored. Integration with existing fleet management, maintenance, and fuel dispensation systems is also required.

The solution must include secure access controls with user authentication and role-based permissions. Standard API calls should average response times of under one second, while complex data pulls should average under three seconds. Data management capabilities should include backups and disaster recovery, data cleansing and normalization, and archiving and retention policies. Questions must be submitted no later than September 16, 2026, and proposals are due October 5, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due October 5, 2026. Questions must be submitted by September 16, 2026.
Who issued this RFP?: It was issued by City Of Pasadena. The work is located in Pasadena, California, United States.
Who is a good fit for this opportunity?: GPS tracking and fleet technology provider
Experience delivering real-time asset management and GIS-enabled platforms
Proven expertise integrating APIs with fleet, maintenance, fuel, and business intelligence systems
Strong capabilities in secure cloud applications, data management, backup, and disaster recovery
Demonstrated ability to meet stringent application and API performance requirements

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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