Golf Point-of-Sale System
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
RFP Advertisement: July 9th, 2026
Recommended Virtual Pre-Proposal: July 17th, 2026
Deadline to Submit Questions: July 21st, 2026
Response to Questions: July 23rd, 2026
Proposal Due Date: August 13th, 2026
Evaluation: August 13th, 2026 – August 28th, 2026
Tentative Interviews and Demos: September 14th, 2026 – September 18th, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
City Of Westminster
DESCRIPTION
The issuing entity is seeking a vendor to provide a golf point-of-sale system for city golf courses. The proposed solution must be a multi-user client-server application designed to support fast-paced pro shop operations, with quick response times to help staff efficiently check in players and manage daily transactions. The system must support multiple payment methods, including cash, check, credit card, gift card, customer loyalty points, and customer charge accounts. It must also be compatible with common point-of-sale hardware such as cash drawers, receipt printers, barcode scanners, and credit card processing terminals.
The system must include migration of existing customer data from the current customer management module into the new platform. Required migrated data includes customer names, addresses, phone numbers, email addresses, transaction history, loyalty point balances, and annual pass records. The solution must also support customer rewards tracking based on spending, allowing points or credits to be earned and redeemed for future purchases at the city's golf courses.
In addition, the system must support tee time booking for both golf courses through an electronic tee sheet that is integrated with the POS system and accessible remotely. A mobile app is required to enable contactless and remote guest check-in for tee time reservations. The solution must also provide automated email communications, including guest tee time confirmations, reservation changes, cancellations, and course updates. A virtual pre-proposal meeting is scheduled for July 17, 2026, and questions must be submitted by July 21, 2026.
Similar RFPs
Frequently asked questions
- When is the submission deadline?
- Submissions are due August 13, 2026. Questions must be submitted by July 21, 2026.
- Who issued this RFP?
- It was issued by City Of Westminster. The work is located in Westminster, Colorado, United States.
- Who is a good fit for this opportunity?
- Provider of golf course or recreation-focused POS platforms
- Experience with integrated tee sheet and reservation management systems
- Capability to migrate legacy customer and transaction data
- Expertise in multi-user client-server POS deployments
- Ability to integrate payment processing and retail hardware peripherals
- Experience delivering mobile app features for guest check-in and reservations
- Proven customer loyalty and rewards program functionality
- Capacity to support municipal or public-sector golf operations
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.