When is the submission deadline?

Submissions are due July 16, 2026. Questions must be submitted by July 1, 2026.

It was issued by City Of Colorado Springs. The work is located in Colorado Springs, Colorado, United States.

Who is a good fit for this opportunity?

Experienced in FSA, HRA, and COBRA administration. Demonstrated ability to advise on benefits plan design. Expertise in HR technology integration and secure data exchange. Proven track record with public sector or large employers. Capability to provide staff training and support.

Flexible Spending Account, Health Reimbursement Account, and COBRA Administration Services (Due July 16, 2026)

Overview

Financial, Legal, HR & Staffing

Colorado Springs, Colorado, United StatesPosted: June 17th, 2026Deadline: July 16th, 2026

Fit Score

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SUMMARY

Seeking a vendor to administer FSA, HRA, and COBRA services, including plan setup, account management, claims processing, and compliance support for a Colorado-based employer.

KEY REQUIREMENTS

Must be able to provide COBRA, HRA, and FSA administration or bring a partnership arrangement with preferred pricing.
Must comply with Title II of the Americans with Disabilities Act.
Must adhere to City's technology requirements, including cloud-first and secure API-only integration standards.
Must provide a Software Statement of Accessibility or certificate of WCAG 2.0 (AA) compliance.
Must carry minimum insurance: $1,000,000 Commercial General Liability, $1,000,000 Workers' Compensation/Employers Liability, and $1,000,000 Automobile Liability.
Must be authorized to do business in the State of Colorado.
Must complete the Solicitation Qualifications Document, including all certifications and representations.
Must provide three references for each service proposed.
Must provide resumes for key personnel responsible for implementation and account management.

CONTRACT DURATION

60 months

TIMELINE

Issue Request for Proposal: June 16th, 2026

Pre-Proposal Conference: June 23rd, 2026

Cut Off Date for Questions: July 1st, 2026

Proposal Due Date: July 16th, 2026

Interviews: July 2026

Award of Contract: July 2026

Notice to Proceed: August 2026

QUESTION DEADLINE

July 1st, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

City Of Colorado Springs

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The selected vendor will provide comprehensive administration services for flexible spending accounts (FSA), health reimbursement accounts (HRA), and COBRA. Responsibilities include consultative support on plan design, offering advice on contribution strategies, eligibility rules, and plan structure to ensure alignment with the employer's overall benefits strategy.

The vendor will support benchmarking against public sector and peer employers, assist with plan documentation, configure all plan parameters within the administrative platform, and develop as well as manage implementation timelines. Coordination with employer systems, file testing and validation (including eligibility, payroll, and claims), and staff training for HR and benefits teams are essential components of this engagement.

In addition, the vendor will facilitate open enrollment, manage participant elections and contributions, maintain account balances, process claims per plan design, and support secure data exchange. Generation and distribution of COBRA billing statements are also required. A pre-proposal conference is scheduled, and all questions must be submitted prior to the deadline.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 16, 2026. Questions must be submitted by July 1, 2026.
Who issued this RFP?: It was issued by City Of Colorado Springs. The work is located in Colorado Springs, Colorado, United States.
Who is a good fit for this opportunity?: Experienced in FSA, HRA, and COBRA administration
Demonstrated ability to advise on benefits plan design
Expertise in HR technology integration and secure data exchange
Proven track record with public sector or large employers
Capability to provide staff training and support

Analysis generated by Settle AI from the source RFP.

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