When is the submission deadline?

This RFP closed on August 17, 2026 and is no longer accepting submissions.

What is the budget for this RFP?

Settle estimates the budget at $25,000. The issuer has not published an official figure.

It was issued by City Of Ontario. The work is located in Ontario, California, United States.

Who is a good fit for this opportunity?

Experienced commercial and public-sector video production company. Demonstrated expertise in 4K filming, drone videography, interviews, and location production. Full-service capabilities spanning scripting, production, editing, motion graphics, animation, sound, and captioning. Professional-grade cameras, audio, lighting, stabilization, and post-production equipment. Ability to support scheduled, urgent, evening, and weekend assignments. Portfolio of economic development, destination marketing, corporate, or community engagement campaigns.

Filming and Video Production Services (Closed)

Overview

Media, Creative Design & AV Production

Ontario, California, United StatesPosted: August 1, 2026Deadline: August 17, 2026

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SUMMARY

The agency is seeking a video production firm for a one-year contract covering end-to-end filming, post-production, and media delivery. Work will support economic development, marketing, communications, and community initiatives, with production capabilities of at least 4K UHD required.

KEY REQUIREMENTS

Must have at least four years of experience in providing the required scope of services for public clients
Must be able to provide professional-grade production equipment capable of capturing 4K UHD video
Must be able to provide industry-standard professional post-production software and workflows
Must be able to provide a lump-sum, not-to-exceed fee proposal
Must provide evidence of corporate stability (credit rating or audited financial statement)
Must provide five references regarding experience and performance
Must be registered with PlanetBids to submit a proposal
Must provide proof of insurance including Commercial General Liability, Automobile Liability, Workers' Compensation, and Professional Liability

BUDGET

Estimate

$25,000

CONTRACT DURATION

12 months

TIMELINE

Release of Request for Proposal: July 31st, 2026

Last Day to Submit Questions for Clarification: August 5th, 2026

Clarifications Issued by City: August 10th, 2026

Deadline for Receipt of Proposals: August 17th, 2026

Notification of Finalist(s): August 19th, 2026

Notification of Intent to Award: August 20th, 2026

Authorization to Negotiate Contract: August 21st, 2026

QUESTION DEADLINE

August 5, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

City Of Ontario

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DESCRIPTION

The contracting agency seeks a qualified firm to provide filming and video production services for a one-year contract period. Services may include creative development, scripting, interview preparation, storyboarding, production planning, location scouting, filming, drone videography, editing, motion graphics, animation, color correction, sound design, captioning, and delivery of final media assets for digital, broadcast, presentation, and social media platforms.

The selected firm may also produce video content supporting Economic Development Agency initiatives, including business attraction and retention campaigns, retail and commercial development, international trade and investment, destination marketing, major announcements, community engagement, promotional campaigns, and other assigned marketing and communications projects. The firm must be capable of supporting both scheduled and time-sensitive assignments, including occasional evening and weekend productions.

The contractor is expected to use professional-grade equipment capable of capturing broadcast-quality video at a minimum resolution of 4K UHD unless otherwise approved. Professional audio, lighting, stabilization, camera support, and industry-standard post-production software and workflows must be used as appropriate. Questions must be submitted by August 5, 2026.

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Frequently asked questions

When is the submission deadline?: This RFP closed on August 17, 2026 and is no longer accepting submissions.
What is the budget for this RFP?: Settle estimates the budget at $25,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by City Of Ontario. The work is located in Ontario, California, United States.
Who is a good fit for this opportunity?: Experienced commercial and public-sector video production company
Demonstrated expertise in 4K filming, drone videography, interviews, and location production
Full-service capabilities spanning scripting, production, editing, motion graphics, animation, sound, and captioning
Professional-grade cameras, audio, lighting, stabilization, and post-production equipment
Ability to support scheduled, urgent, evening, and weekend assignments
Portfolio of economic development, destination marketing, corporate, or community engagement campaigns

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

See how Settle works