When is the submission deadline?

Submissions are due September 30, 2026. Questions must be submitted by September 23, 2026.

It was issued by The City Of Calgary. The work is located in Calgary, Alberta, Canada.

Who is a good fit for this opportunity?

Established video production or creative media company. Experienced videographers and post-production specialists. Demonstrated capability in concept development, scripting, filming, editing, color and audio correction, and graphics. Full-service production coordination experience, including talent, locations, and crew support. Strong portfolio of comparable commercial, institutional, or public-sector video projects. Operational presence in Alberta or capacity to provide services throughout the province.

Filming and Production Services (Due September 30, 2026)

Overview

Media, Creative Design & AV Production

Calgary, Alberta, CanadaPosted: September 2, 2026Deadline: September 30, 2026

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SUMMARY

A one-year contract is sought for creative filming, videography, video editing, and production support services. The provider may be responsible for end-to-end production activities, including concept development, talent coordination, location scouting, filming, and post-production.

KEY REQUIREMENTS

Must be a single legal entity
Must be a registered supplier in the SAP Ariba Business Network portal
Must provide three references from clients other than The City from the last 5 years
Must maintain Commercial General Liability insurance of $5,000,000
Must maintain Professional Liability insurance of $2,000,000
Must have an account in good standing with the Worker’s Compensation Board (Alberta)
Must possess a valid business license issued by The City
Must have a minimum of five years’ experience in digital video production, video editing or broadcasting
Must have access to professional level HD Camcorder or HD-DSLR system, microphones, lighting, and tripods

CONTRACT DURATION

60 months

TIMELINE

RFP Issue Date: September 1st, 2026

Deadline for Questions: September 23rd, 2026

Deadline to post responses to Proponent Questions: September 28th, 2026

Deadline for Issuing Addenda: September 28th, 2026

Submission Deadline: September 30th, 2026

Target Effective Date: October/November 2026

QUESTION DEADLINE

September 23, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

The City Of Calgary

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DESCRIPTION

The vendor will provide filming and production services, including videographer services. The selected provider should develop creative concepts and translate them into video formats while demonstrating strong attention to detail and practical expertise in video capture and editing.

Services will include filming and post-production in accordance with client briefs, including editing video and still footage, basic color and audio correction, graphics creation, and rendering. Depending on project requirements, the work may also involve brainstorming concepts, developing mood boards and storyboards, writing or editing basic scripts, scouting and securing locations, sourcing and directing on-screen and voice talent, and assembling production teams with services such as makeup and hair, teleprompter operation, and craft services.

The contract period will be one year. All questions must be submitted by September 23, 2026, and proposals are due by September 30, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due September 30, 2026. Questions must be submitted by September 23, 2026.
Who issued this RFP?: It was issued by The City Of Calgary. The work is located in Calgary, Alberta, Canada.
Who is a good fit for this opportunity?: Established video production or creative media company
Experienced videographers and post-production specialists
Demonstrated capability in concept development, scripting, filming, editing, color and audio correction, and graphics
Full-service production coordination experience, including talent, locations, and crew support
Strong portfolio of comparable commercial, institutional, or public-sector video projects
Operational presence in Alberta or capacity to provide services throughout the province

Analysis generated by Settle AI from the source RFP.

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Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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