Faculty Information Management System
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Deadline for questions: September 28th, 2026
Optional Pre-proposal Conference: October 5th, 2026
Deadline for questions prior to RFP due date: October 28th, 2026
Deadline for receipt of sealed proposals: November 5th, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
William & Mary
DESCRIPTION
The procuring organization is seeking a vendor to provide a fully realized, off-the-shelf Faculty Information System (FIS) supporting faculty activity reporting, annual reviews, faculty lifecycle management, reporting, and faculty action workflows. The system should support electronic dossiers for review, promotion, and tenure, as well as leave requests, emeriti requests, and related faculty processes.
The system must integrate with Workday to manage academic appointment data, including school or college, appointment status, title, and term, and to synchronize reportable employment-related profile data such as race or ethnicity, gender, faculty rank, and email address. It should also generate, enable, or disable user profiles based on job type and employment status. Additional requirements include importing and maintaining faculty contract awards and grant data from sponsored funding databases, identifying agencies at proposal and award stages, and importing information from indexing, bibliographic, citation, publication, and media-mention services.
The solution should provide a user-friendly interface for all user types, calendar views of upcoming tasks, mobile accessibility for Android and iOS, and detailed tracking of faculty lifecycle information, including rank, title, school, current and historical appointments, named chairs, eligibility for agency programs, and promotion eligibility. Lifecycle tracking must communicate directly with workflow outcomes and serve as a source for workflow inputs. The contract period will be three years, and a pre-bid meeting is scheduled for September 28, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due November 4, 2026. Questions must be submitted by September 28, 2026.
- Who issued this RFP?
- It was issued by William & Mary. The work is located in Williamsburg, Virginia, United States.
- Who is a good fit for this opportunity?
- Higher education software provider with a commercially available faculty information system
- Proven experience supporting faculty activity reporting, annual reviews, promotion, and tenure workflows
- Strong Workday integration and higher education data integration capabilities
- Experience importing grants, contracts, publication, citation, and media data
- Demonstrated mobile accessibility and user-friendly workflow design
- Established implementation and support team with experience serving colleges and universities
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.