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City of Portsmouth

Facility Management, Programming, Booking, and Operation Services

Due
Nov 10, 2026
Questions due
Oct 21, 2026
Budget
$500,000 – $1,000,000
Estimate
Contract
34 months
Location
  • Portsmouth, Virginia, United States
Posted
Oct 6, 2026
Category
Construction, Facilities & Maintenance

SUMMARY

The City of Portsmouth is seeking proposals from qualified firms to provide management, programming, booking, and operation services for the Pavilion at Harbor Center.
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DESCRIPTION

The City of Portsmouth is soliciting proposals for a qualified operator to manage the Pavilion at Harbor Center, a facility with approximately 3,500 covered seats and 3,000 lawn seats. The selected operator will be responsible for booking, promotion, marketing, sponsorship, ticketing, financial administration, and operational services. The initial contract term is from January 1, 2027, through October 31, 2029, with two optional one-year renewals.

KEY REQUIREMENTS

  • Must have experience in programming and operation of entertainment and performing arts facilities
  • Must be able to attract, book, and contract regional and national touring acts
  • Must maintain separate, complete, and accurate books and records for the facility
  • Must provide an annual audited financial statement
  • Must maintain required insurance coverage, including $1,000,000 per occurrence for general liability and automobile liability
  • Must submit a W-9 form with the bid response
  • Must be authorized to transact business in the Commonwealth of Virginia

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TIMELINE

RFP issued: October 6th, 2026

Pre-proposal conference: October 13th, 2026

Site visit: October 13th, 2026

Deadline for written questions: October 21st, 2026

Target date for final addendum: October 28th, 2026

Proposals due: November 10th, 2026

Shortlist interviews: Week of November 30th, 2026

Anticipated award and contract finalization: Week of December 14th, 2026

Anticipated contract commencement: January 1st, 2027

Issuing Agency

City of Portsmouth

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CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Frequently asked questions

When is the submission deadline?
Submissions are due November 10, 2026. Questions must be submitted by October 21, 2026.
What is the budget for this RFP?
Settle estimates the budget at $500,000 – $1,000,000. The issuer has not published an official figure.
Who issued this RFP?
It was issued by City of Portsmouth. The work is located in Portsmouth, Virginia, United States.

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