When is the submission deadline?

Submissions are due September 8, 2026. Questions must be submitted by August 24, 2026.

What is the budget for this RFP?

Settle estimates the budget at $150,000 – $500,000. The issuer has not published an official figure.

It was issued by Jamestown-Yorktown Foundation. The work is located in Williamsburg, Virginia, United States.

Who is a good fit for this opportunity?

Exhibit design firm with experience delivering permanent, special, and traveling exhibitions. Expertise in interpretive planning, graphic design, artifact presentation, and visitor experience design. Capability to produce fabrication-ready documentation and modular, durable exhibit designs. Experience supporting gallery renovations, refreshes, accessibility improvements, and cultural institutions. Strong project coordination capacity for work performed through individual Project Orders.

Exhibit Design Services (Due September 8, 2026)

Overview

Media, Creative Design & AV Production

Williamsburg, Virginia, United StatesPosted: August 18, 2026Deadline: September 8, 2026

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SUMMARY

A Virginia government authority seeks on-call exhibit design services for galleries, special and traveling exhibitions, gallery refreshes, graphics, and fabrication-ready documentation. Work may include interpretive planning, artifact and image research, accessibility improvements, and exhibit coordination.

KEY REQUIREMENTS

Must be a legal entity submitting a proposal
Must have a documented quality-assurance/quality-control process
Must maintain required insurance coverage including Workers' Compensation, Employer's Liability ($100,000), and Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate)
Must be authorized to transact business in the Commonwealth of Virginia if required by Title 13.1 or Title 50
Must submit a Small Business Subcontracting Plan
Must provide at least five comparable projects emphasizing museum, cultural-institution, or historic-site work
Must provide at least four recent client references
Must sign a non-disclosure form for all assigned personnel

BUDGET

Estimate

$150,000 – $500,000

CONTRACT DURATION

36 months

TIMELINE

Optional virtual pre-proposal conference: August 20th, 2026

Deadline for written questions: August 24th, 2026

Issue final addendum: August 28th, 2026

Proposal due date and time: September 8th, 2026

Initial evaluation: September 9th-11th, 2026

Oral presentations/interviews: September 15th-18th, 2026

Negotiations: September 22nd-25th, 2026

Notice of Intent to Award: October 2nd, 2026

Contract execution: October 9th, 2026

QUESTION DEADLINE

August 24, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Jamestown-Yorktown Foundation

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DESCRIPTION

A government authority in Virginia is seeking a vendor to provide exhibit design services on an as-needed basis. Services may support permanent gallery renovations, special exhibitions, traveling exhibitions, gallery refreshes, graphic design, design development, fabrication-ready documentation, and related exhibit-design coordination.

Special exhibitions are generally displayed for nine to twelve months and may involve varying subjects, artifact requirements, graphics, and visitor experiences. The vendor may also be authorized to create traveling exhibitions with modular, durable, transportable, and reproducible designs and documentation through individual Project Orders.

Gallery refreshes and incidental design services may address newly acquired artifacts, updated scholarship, revised graphics, accessibility improvements, and interpretive enhancements. Project support may include the preparation and use of interpretive plans, visitor outcomes, historical content, label copy, artifact selections, collections information, and image research applicable to each Project Order.

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Frequently asked questions

When is the submission deadline?: Submissions are due September 8, 2026. Questions must be submitted by August 24, 2026.
What is the budget for this RFP?: Settle estimates the budget at $150,000 – $500,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by Jamestown-Yorktown Foundation. The work is located in Williamsburg, Virginia, United States.
Who is a good fit for this opportunity?: Exhibit design firm with experience delivering permanent, special, and traveling exhibitions
Expertise in interpretive planning, graphic design, artifact presentation, and visitor experience design
Capability to produce fabrication-ready documentation and modular, durable exhibit designs
Experience supporting gallery renovations, refreshes, accessibility improvements, and cultural institutions
Strong project coordination capacity for work performed through individual Project Orders

Analysis generated by Settle AI from the source RFP.

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Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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