When is the submission deadline?

Submissions are due June 17, 2026. Questions must be submitted by June 11, 2026.

It was issued by U.S. Soybean Export Council, Inc.. The work is located in China.

Who is a good fit for this opportunity?

Experienced in large-scale event management for international conferences. Expertise in video production, live streaming, and virtual event technical support. Strong background in graphic and branding integration for events. Ability to coordinate logistics and provide onsite and remote event support. Prior work with business or government clients on cross-border or China-related projects.

Events Solutions and Video Recording Production Service for China (Due June 17, 2026)

Overview

Media, Creative Design & AV Production

ChinaPosted: June 5th, 2026Deadline: June 17th, 2026

Fit Score

Settle Intelligence

Settle helps teams find, qualify, and respond to RFPs. We continuously surface new opportunities, score them against your company strengths, and draft proposal responses so you can focus on the work that wins business.

Learn more about Settle

SUMMARY

Seeking a vendor to deliver end-to-end event management and video production services for in-person, hybrid, and virtual events related to China, including technical support and branded video editing.

KEY REQUIREMENTS

Must provide a completed USSEC Budget Table Template
Must provide a description of capabilities, resources, and experience
Must provide a thorough proposal outlining planned work, deliverables, and timeline
Must provide resumes for all personnel assigned to the contract
Must provide a minimum of two references from similarly sized clients
Must not act as an agent or representative for products competitive with U.S. soybeans
Must comply with Equal Employment Opportunity provisions
Must provide W-9, W-8, or W-8BEN form upon agreement signature

CONTRACT DURATION

6 months

TIMELINE

RFP Distribution Date: April 6th, 2026

Last Day to Submit Questions: June 11th, 2026

Project Proposals Due: June 17th, 2026

Selections Made By: June 24th, 2026

Prospective Contractors Notified By: June 24th, 2026

Anticipated Period of Performance: July 1st, 2026 to December 31st, 2026

QUESTION DEADLINE

June 11th, 2026

Issuing Agency

U.S. Soybean Export Council, Inc.

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The selected vendor will provide comprehensive events solutions and video recording production services related to in-person, hybrid, and virtual events held for China. Responsibilities include implementing, facilitating, and managing events, covering all aspects such as accommodation arrangements, meeting room coordination, event reception, venue sourcing, event setup, registration management, speaker coordination, creation of event collaterals, and providing on-site support.

The vendor will ensure robust technical support for both live and virtual sessions, including webcam, lighting, and audio management to maintain consistent, high-quality standards. Services also include customized branding, background graphics, and layout modifications for virtual presenters based on event requirements.

Furthermore, the provider must deliver pre-production and post-production video recording and editing, with skilled video editors synchronizing audio and visual tracks, enhancing color tones, and overlaying speaker information and event branding as needed. Capabilities should also extend to camera and technical support for live streaming. All related inquiries must be submitted before June 11, 2026.

Similar RFPs

Frequently asked questions

When is the submission deadline?: Submissions are due June 17, 2026. Questions must be submitted by June 11, 2026.
Who issued this RFP?: It was issued by U.S. Soybean Export Council, Inc.. The work is located in China.
Who is a good fit for this opportunity?: Experienced in large-scale event management for international conferences
Expertise in video production, live streaming, and virtual event technical support
Strong background in graphic and branding integration for events
Ability to coordinate logistics and provide onsite and remote event support
Prior work with business or government clients on cross-border or China-related projects

Stop missing winnable RFPs

Create a free account to search the full database, filter by your criteria, and have new RFPs matched to your business automatically.

See how Settle works