When is the submission deadline?

Submissions are due June 29, 2026.

What is the budget for this RFP?

The published budget is $650,000.

It was issued by Nswc Dahlgren. The work is located in Dahlgren, Virginia, United States.

Who is a good fit for this opportunity?

Experienced event management company with a track record of organizing professional gatherings. Ability to provide logistical, AV, and display support for large events. Demonstrated experience serving government or industry clients. Capable of managing multiple events within a one-year contract period. Presence or accessibility within Virginia or the Mid-Atlantic region.

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Event Support Services

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Overview

Events, Printing & Promotional Goods

Dahlgren, Virginia, United StatesPosted: May 27th, 2026Deadline: June 29th, 2026

Fit Score

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SUMMARY

Seeking a provider for event support services in Virginia, including event hosting, setup, AV capabilities, and logistical coordination for a one-year term.

KEY REQUIREMENTS

Must provide an existing structure within a thirty-mile radius of Nswcdd
Must provide an entrance area with a registration table and 2 chairs
Must provide two to four rooms for break-out meetings or working areas
Must provide a display area with up to twenty-four covered/skirted 8-foot tables
Must have capability to support audio visual
Must have adequate parking for attendees
Facility must be clean, well lit, and professional in appearance
Must comply with Americans with Disabilities Act (Ada) of 1990 and Occupational Safety and Health Administration (Osha) standards
Must obtain all necessary licenses and permits

BUDGET

Verified

$650,000

CONTRACT DURATION

60 months

TIMELINE

Base year: September 24th, 2026 to September 23rd, 2027.

Option years: Four additional option years extending through September 23rd, 2031.

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Nswc Dahlgren

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

This RFP seeks a vendor to provide comprehensive event support services for a series of events designed to engage internal and external contractors, civilians, and industry partners. The objective is to facilitate event strategies that promote development and collaboration among participants.

Key requirements include hosting capabilities for multiple events, a designated entrance area with a covered registration table and seating, two rooms for break-out meetings or working sessions, and a display area featuring up to twenty-four covered 8-foot tables. Additionally, the vendor must be capable of supporting the necessary audio-visual requirements. The contract will be for a one-year period.

Vendors are expected to manage logistics, event setup, and provide professional support services to ensure smooth execution.

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Frequently asked questions

When is the submission deadline?: Submissions are due June 29, 2026.
What is the budget for this RFP?: The published budget is $650,000.
Who issued this RFP?: It was issued by Nswc Dahlgren. The work is located in Dahlgren, Virginia, United States.
Who is a good fit for this opportunity?: Experienced event management company with a track record of organizing professional gatherings
Ability to provide logistical, AV, and display support for large events
Demonstrated experience serving government or industry clients
Capable of managing multiple events within a one-year contract period
Presence or accessibility within Virginia or the Mid-Atlantic region

Analysis generated by Settle AI from the source RFP.

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