When is the submission deadline?

This RFP closed on March 31, 2026 and is no longer accepting submissions.

What is the budget for this RFP?

Settle estimates the budget at $5,000,000 – $15,000,000. The issuer has not published an official figure.

It was issued by Prairie View A&M University. The work is located in Houston, Texas, United States; Prairie View, Texas, United States.

Who is a good fit for this opportunity?

Experience producing large-scale academic or institutional events. Full-service event production capabilities including AV, staging, and staffing. Proven track record with similar high-profile organizations. Ability to provide professional technical staff such as camera operators and audio engineers. Established presence or ability to operate in Texas.

Event Production Services (Closed)

Overview

Events, Printing & Promotional Goods

Houston, Texas, United States; Prairie View, Texas, United StatesPosted: March 11th, 2026Deadline: March 31st, 2026

Past Due

Fit Score

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SUMMARY

The university seeks a vendor for professional event production, including planning, audiovisual, staging, and staffing, to support high-profile campus events over a three-year contract.

KEY REQUIREMENTS

BUDGET

Estimate

$5,000,000 – $15,000,000

CONTRACT DURATION

60 months

TIMELINE

Release Date: March 10th, 2026

Deadline for Questions: March 17th, 2026

Posting mailing Addendum and Response to Inquiries: March 20th, 2026

Deadline for Receipt of Proposal: March 31st, 2026

Demonstration and Presentation of Selected Respondent: To Be Announced

Contract Award: April 2026

QUESTION DEADLINE

March 17th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Prairie View A&M University

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

A university in Texas is seeking a vendor to provide comprehensive event production services. The scope includes support for major university programs, ceremonies, and special events, such as commencement ceremonies, university-wide celebrations, academic and administrative gatherings, and community engagement functions.

Required services encompass pre-event planning and coordination, technical production, audiovisual services, staging, and event staffing. Production components include video production with professional cameras for both live and archival purposes, public address rentals with system setup, microphones, audio mixers, and operational support during events. The vendor must also provide stage rentals, modular staging platforms, risers, and technical staff such as camera operators, audio engineers, lighting technicians, and stagehands.

Questions may be submitted until March 17, 2026. The awarded contract will span three years.

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Frequently asked questions

When is the submission deadline?: This RFP closed on March 31, 2026 and is no longer accepting submissions.
What is the budget for this RFP?: Settle estimates the budget at $5,000,000 – $15,000,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by Prairie View A&M University. The work is located in Houston, Texas, United States; Prairie View, Texas, United States.
Who is a good fit for this opportunity?: Experience producing large-scale academic or institutional events
Full-service event production capabilities including AV, staging, and staffing
Proven track record with similar high-profile organizations
Ability to provide professional technical staff such as camera operators and audio engineers
Established presence or ability to operate in Texas

Analysis generated by Settle AI from the source RFP.

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