Event Production Services
Location:
Texas, United States
Posted on:
Deadline:
Summary:
The university seeks a vendor for professional event production, including planning, audiovisual, staging, and staffing, to support high-profile campus events over a three-year contract.
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A university in Texas is seeking a vendor to provide comprehensive event production services. The scope includes support for major university programs, ceremonies, and special events, such as commencement ceremonies, university-wide celebrations, academic and administrative gatherings, and community engagement functions.
Required services encompass pre-event planning and coordination, technical production, audiovisual services, staging, and event staffing. Production components include video production with professional cameras for both live and archival purposes, public address rentals with system setup, microphones, audio mixers, and operational support during events. The vendor must also provide stage rentals, modular staging platforms, risers, and technical staff such as camera operators, audio engineers, lighting technicians, and stagehands.
Questions may be submitted until March 17, 2026. The awarded contract will span three years.
Best-fit vendors:
• Experience producing large-scale academic or institutional events
• Full-service event production capabilities including AV, staging, and staffing
• Proven track record with similar high-profile organizations
• Ability to provide professional technical staff such as camera operators and audio engineers
• Established presence or ability to operate in Texas
