When is the submission deadline?

Submissions are due October 6, 2026. Questions must be submitted by September 23, 2026.

It was issued by Bcn Purchasing. The work is located in Nevada, United States.

Who is a good fit for this opportunity?

Experienced event production and audiovisual services provider. Demonstrated expertise in large-scale live events, staging, lighting, and broadcast production. Access to professional audio systems from D&B, L-Acoustics, or Meyer. Experience deploying broadcast-quality video, LED walls, switching, playback, and graphics systems. Qualified technical crew capable of meeting detailed equipment and performance specifications.

Event Production, Lighting and Technical Services (Due October 6, 2026)

Overview

Events, Printing & Promotional Goods

Nevada, United StatesPosted: September 16, 2026Deadline: October 6, 2026

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SUMMARY

The agency seeks an event production partner to deliver campus-wide audio, lighting, staging, video, broadcast, and technical services. Proposals must address specified equipment, performance, and brand requirements.

KEY REQUIREMENTS

Must submit all bid documents electronically via the NGEM system
Must maintain Professional Liability (Errors & Omissions) insurance with $1,000,000 per claim and $3,000,000 aggregate limits
Must maintain Cyber Liability insurance with $1,000,000 per claim and aggregate limits, including coverage for privacy liability, network security, data breach response, and regulatory defense

TIMELINE

Bid Issue: September 15th, 2026

Question Cut-off: September 22nd, 2026

Answers Due Date: September 29th, 2026

Bid Close: October 6th, 2026

Committee Evaluation: October 7th, 2026

RFP Estimated Award: October 14th, 2026

QUESTION DEADLINE

September 23, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Bcn Purchasing

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DESCRIPTION

The agency is seeking a vendor to provide campus-wide event production, lighting, staging, and technical services for a variety of events and programs. Services include audio systems, monitor systems, microphones and stands, video packages, broadcast communications, switching, playback, and graphics capabilities.

Speaker systems are preferred in the following order: D&B, L-Acoustics, or Meyer. Systems must use FIR and IIR filters for each individual cabinet in an array to achieve consistent performance throughout the listening area, with input and output or bus counts sufficient for the specified event formats. Monitor speakers must have a 105° x 15° dispersion pattern.

Microphones must exclusively use Shure or Earthworks brands, with microphones for each role matching in brand and model. Additional brands may be considered for specific events or technical riders. The video package must include LED walls for digital communication and iMAG applications, broadcast-quality cameras capable of at least 1080i at 60 frames per second, a broadcast communication system with IP interfaces, a broadcast switcher, a video playback machine, and a keyed title and graphics machine. Questions must be submitted by September 22, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due October 6, 2026. Questions must be submitted by September 23, 2026.
Who issued this RFP?: It was issued by Bcn Purchasing. The work is located in Nevada, United States.
Who is a good fit for this opportunity?: Experienced event production and audiovisual services provider
Demonstrated expertise in large-scale live events, staging, lighting, and broadcast production
Access to professional audio systems from D&B, L-Acoustics, or Meyer
Experience deploying broadcast-quality video, LED walls, switching, playback, and graphics systems
Qualified technical crew capable of meeting detailed equipment and performance specifications

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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