Event Organizer Services
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
1st Pre Event Preparation: November 5th, 2026
2nd Pre Event Preparation: November 12th, 2026
Event Date: November 19th, 2026
Post Event Deliverables: November 30th, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
United Nations Development Programme
DESCRIPTION
The issuing organization is seeking an event organizer to develop and implement a comprehensive plan for a hybrid event. The selected provider will create an inception and creative master plan covering the event’s stages, timelines, and technical requirements.
Responsibilities include pre-event production and logistics preparation, including platform-optimized digital assets for Zoom and Facebook Live, virtual backgrounds, overlays, dynamic introduction and closing video sequences, and social media promotional materials. Required promotional content includes a main agenda poster featuring all speakers, session agenda posters, social media captions, and a draft press release.
The provider will manage end-to-end live event execution, including speaker stage management, on-site coordination, and synchronized livestreaming across the physical venue, Zoom, and Facebook Live. Post-event services will include developing and distributing an evaluation questionnaire, consolidating feedback from speakers and participants, and editing event recordings into separate session videos.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due October 7, 2026. Questions must be submitted by November 16, 2026.
- Who issued this RFP?
- It was issued by United Nations Development Programme. The work is located in Bangkok, Thailand.
- Who is a good fit for this opportunity?
- Experienced hybrid and virtual event production company
- Expertise in Zoom and Facebook Live livestream operations
- Strong capabilities in event logistics, stage management, and onsite coordination
- In-house creative production for digital graphics, video, social media, and press materials
- Experience managing post-event surveys, evaluation reporting, and session-based video editing
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.