When is the submission deadline?

Submissions are due June 26, 2026.

It was issued by United Nations Development Programme. The work is located in Malaysia.

Who is a good fit for this opportunity?

Established event management company with experience in large-scale and hybrid events. Proven track record in multi-location event coordination within Malaysia. Strong technical capability in audio-visual and IT event support. Access to networks of venues, hotels, and hospitality services. Ability to comply with safety, accessibility, and environmental standards.

Event Management Services (Due June 26, 2026)

Overview

Events, Printing & Promotional Goods

MalaysiaPosted: June 22nd, 2026Deadline: June 26th, 2026

Fit Score

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SUMMARY

A one-year contract for end-to-end event management services, including planning, logistics, technical support, and hospitality for events of up to 500 participants across multiple Malaysian locations.

KEY REQUIREMENTS

Minimum 5 years of experience in event management
Submission of at least 2-3 contracts of similar assignments
Submission of audited financial statements for the last three years (2023, 2024, 2025)
Proven ability to manage end-to-end physical and virtual events
Qualified team including Event Manager and Coordinators
Ability to deliver multiple events simultaneously
Experience implementing environmentally sustainable event practices
Must not be included in the UN Ineligibility List, UN Security Council Sanctions List, or World Bank Listing of Ineligible Firms

CONTRACT DURATION

36 months

TIMELINE

Open Date: June 22nd, 2026

Deadline for the Submission of EOI: June 26th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

United Nations Development Programme

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The agency requires comprehensive event management services to support its development programs, which include the organization of conferences, workshops, seminars, training sessions, high-level meetings, and other events across multiple locations. These events vary in scale, ranging from small meetings to large events accommodating up to 500 participants.

The selected vendor will be responsible for delivering end-to-end services, covering event planning and coordination, venue and accommodation management—including identification and booking of venues and hotels, management of meeting rooms and participant lodging, and ensuring compliance with safety, accessibility, and environmental standards. Services will also include event setup and on-site management, such as arranging seating, registration, signage, and installation and dismantling of infrastructure, as well as technical support, including provision and operation of audio-visual equipment, IT support, and live troubleshooting.

Additionally, the provider will manage virtual and hybrid event components, offer full catering and hospitality services, handle photography and videography, and prepare event materials like backdrops and banners. The contract for these services will span one year.

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Frequently asked questions

When is the submission deadline?: Submissions are due June 26, 2026.
Who issued this RFP?: It was issued by United Nations Development Programme. The work is located in Malaysia.
Who is a good fit for this opportunity?: Established event management company with experience in large-scale and hybrid events
Proven track record in multi-location event coordination within Malaysia
Strong technical capability in audio-visual and IT event support
Access to networks of venues, hotels, and hospitality services
Ability to comply with safety, accessibility, and environmental standards

Analysis generated by Settle AI from the source RFP.

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