When is the submission deadline?

Submissions are due June 29, 2026.

It was issued by Travel Alberta. The work is located in Calgary, Alberta, Canada.

Who is a good fit for this opportunity?

Experience managing small to large-scale corporate, governmental, or tourism-related events. Demonstrated expertise in event logistics, supplier coordination, and venue sourcing. Strong presence or familiarity with Alberta’s events sector. Proven track record in project governance, budget management, and post-event analysis. Capability to deliver fully integrated event planning and execution for diverse audiences.

Event Management, Planning and Organization Service (Due June 29, 2026)

Overview

Events, Printing & Promotional Goods

Calgary, Alberta, CanadaPosted: June 3rd, 2026Deadline: June 29th, 2026

Fit Score

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SUMMARY

Travel Alberta requires a provider for end-to-end event management services, including planning, logistics, venue sourcing, and post-event reporting, for a variety of event types.

KEY REQUIREMENTS

Must have demonstrated experience in providing end-to-end event management and planning services
Must provide at least two business references from organizations for whom tourism event management services were provided
Must provide a resume or professional portfolio of key account resources
Must adhere to the Vendor and Partner Code of Conduct
Must be able to enter into a Master Services Agreement
Must maintain general liability insurance of at least $2,000,000
Must maintain errors and omissions insurance of at least $1,000,000
Must maintain automobile liability insurance of at least $2,000,000
Must maintain Workers' Compensation coverage as required by the Workers' Compensation Board of Alberta

CONTRACT DURATION

72 months

TIMELINE

Issue date: June 2nd, 2026

Issuing Agency

Travel Alberta

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The organization is seeking a vendor to provide comprehensive event management, planning, and organization services. The selected provider will support the delivery of a variety of group events including meetings, workshops, stakeholder engagements, conferences, marketplaces, and partner functions.

Services may include, but are not limited to, event planning and coordination, logistics management, venue sourcing, on-site event support, supplier coordination, audio-visual and production support, registration management, and post-event reporting. The successful firm will deliver end-to-end event management solutions for Travel Alberta, ensuring fully integrated planning, execution, and post-event evaluation across events ranging from small stakeholder meetings to large-scale international conferences and missions.

The scope of work includes strategic alignment with market priorities, robust project governance with clear timelines, budgets, and risk management processes, expert venue sourcing and program design, seamless participant and stakeholder management, and comprehensive coordination of suppliers and production. The contract will be awarded for a one-year term. All questions regarding the RFP are to be submitted by June 10, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due June 29, 2026.
Who issued this RFP?: It was issued by Travel Alberta. The work is located in Calgary, Alberta, Canada.
Who is a good fit for this opportunity?: Experience managing small to large-scale corporate, governmental, or tourism-related events
Demonstrated expertise in event logistics, supplier coordination, and venue sourcing
Strong presence or familiarity with Alberta’s events sector
Proven track record in project governance, budget management, and post-event analysis
Capability to deliver fully integrated event planning and execution for diverse audiences

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