When is the submission deadline?

This RFP closed on July 28, 2026 and is no longer accepting submissions.

It was issued by City Of Temecula. The work is located in Temecula, California, United States.

Who is a good fit for this opportunity?

Event rental company with municipal or public-sector experience. Provider of tables, chairs, canopies, fencing, linens, and heaters. Capable of delivery, setup, breakdown, and on-site event support. Strong safety practices and well-maintained rental inventory. Able to staff holiday and high-attendance community events. Responsive local or regional presence in Southern California.

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Event and Program Rental Services

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Overview

Events, Printing & Promotional Goods

Temecula, California, United StatesPosted: July 15th, 2026Deadline: July 28th, 2026

Past Due

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SUMMARY

A government authority in Temecula, California is seeking a vendor to provide event and program rental equipment and related support services for city events. Services include delivery, setup, breakdown, equipment maintenance, and staffing as needed.

KEY REQUIREMENTS

Must be registered as a vendor with the City of Temecula
Must provide at least five references for similar services
Must comply with prevailing wage requirements and SB854
Must be registered with the Department of Industrial Relations (DIR)
Must maintain a City of Temecula business license
Must provide proof of insurance including Commercial General Liability, Automobile Liability, and Workers' Compensation
Must submit proposal in PDF format via PlanetBids
Must provide an outline of business safety record
Must provide a list of litigation involving the firm in the last five years

CONTRACT DURATION

24 months

TIMELINE

RFP Proponents Electronically Notified: July 14th, 2026

Deadline for Submitting Questions: July 22nd, 2026

Deadline for Submitting Proposals: July 28th, 2026

Panel Review of Proposals (Tentative): August 3rd, 2026

Interview of Top Proponents (Tentative): August 4th, 2026

Notice of Intent to Award Sent to Proponents (Tentative): August 5th, 2026

Council Approval and Award (Tentative): August 25th, 2026

Begin Services (Tentative): September 1st, 2026

QUESTION DEADLINE

July 22nd, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

City Of Temecula

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DESCRIPTION

A government authority in Temecula, California is seeking a vendor to provide event and program rental services for city activities and special events. The selected contractor will furnish rental equipment and related support services for events, including those held on national holidays such as the Fourth of July.

Required services include supplying and maintaining safe, high-quality, and fully functioning rental equipment; coordinating delivery, setup, and breakdown with city staff before and during each event; and providing any necessary personnel for setup, maintenance, and tear-down. When needed, the vendor must also provide adequate on-site staffing to support safe operation of the rental equipment throughout the event.

The rental equipment requested may include tables, chairs, canopies, pedestrian fencing, tablecloths, and heaters. Questions regarding the solicitation must be submitted by July 22, 2026.

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Frequently asked questions

When is the submission deadline?: This RFP closed on July 28, 2026 and is no longer accepting submissions.
Who issued this RFP?: It was issued by City Of Temecula. The work is located in Temecula, California, United States.
Who is a good fit for this opportunity?: Event rental company with municipal or public-sector experience
Provider of tables, chairs, canopies, fencing, linens, and heaters
Capable of delivery, setup, breakdown, and on-site event support
Strong safety practices and well-maintained rental inventory
Able to staff holiday and high-attendance community events
Responsive local or regional presence in Southern California

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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