Enterprise Resource Planning Software and Implementation Services
Overview
Fit Score
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SUMMARY
KEY REQUIREMENTS
BUDGET
EstimateTIMELINE
May 22nd, 2026: RFP released and posted publicly
June 5th, 2026: Deadline for written vendor questions
June 12th, 2026: City issues addenda / written responses to all questions
June 22nd, 2026: Proposals due by 5:00 PM Central Time
June 26th, 2026: Initial proposal scoring by selection committee
July 2nd, 2026: Short-list determined; demonstrations scheduled
July 6th–22nd, 2026: Vendor demonstrations and reference calls
July 31st, 2026: Final scoring; recommendation to City Manager / Council
August 11th, 2026: City Council approval and contract award
August 18th, 2026: Contract execution and project kickoff
August 2026–March 2027: Target go-live
QUESTION DEADLINE
Issuing Agency
City Of Maplewood
Organization overview and procurement intelligence available on paid plans.
DESCRIPTION
This RFP seeks a vendor to provide comprehensive enterprise resource planning (ERP) software and implementation services for a one-year contract. The ERP system must support core finance and accounting functionality, including secure period closing, automatic year-end entries, drill-down capabilities across modules, and comprehensive date tracking for transactions.
The system must enable real-time bank reconciliation postings, generate daily cash reports reflecting both book and bank balances, and offer investment tracking. Accounts payable functions should include duplicate detection, batch invoice processing, automated ACH vendor notifications, and purchasing card payment support.
The procurement module must allow for electronic purchase orders and requisitions with budget tracking, electronic approvals and signatures, and accommodations for various request types, including sole source exceptions. Accounts receivable functionality should support integrated credit card payments, email billing, and online payments. A robust budget management module is required, featuring budget-to-actual reporting with variance and percentage-used columns. Vendors should submit all questions no later than June 5, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due June 22, 2026. Questions must be submitted by June 5, 2026.
- What is the budget for this RFP?
- Settle estimates the budget at $1,000,000 – $1,500,000. The issuer has not published an official figure.
- Who issued this RFP?
- It was issued by City Of Maplewood. The work is located in Maplewood, Missouri, United States.
- Who is a good fit for this opportunity?
- Proven experience delivering ERP software and implementation services for public sector or large enterprises
- Expertise in finance, accounting, procurement, and budget management modules
- Ability to provide robust integration, automation, and security controls
- Strong track record of ERP deployment and support
- Presence or significant experience within Missouri or similar jurisdictions
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