When is the submission deadline?

Submissions are due August 10, 2026. Questions must be submitted by July 24, 2026.

It was issued by Gwinnett County Public Schools. The work is located in Suwanee, Georgia, United States.

Who is a good fit for this opportunity?

Audiovisual technology integrator with digital signage and LED display expertise. Firm experienced in scoreboards, video walls, and large-format display systems. Company offering turnkey design, engineering, installation, and commissioning services. Provider with CMS, control system, and cloud or SaaS software capabilities. Licensed subcontractor network or certified installation partners for field deployment. Experience integrating with existing networks and audiovisual infrastructure. Vendor able to support public-sector or institutional multi-site technology projects.

Digital Signage, Scoreboards, Video Walls, LED Displays, and Related Technologies Services (Due August 10, 2026)

Overview

Media, Creative Design & AV Production

Suwanee, Georgia, United StatesPosted: July 9th, 2026Deadline: August 10th, 2026

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SUMMARY

This opportunity seeks a vendor to supply and implement digital signage, scoreboards, video walls, LED displays, and related software and integration services. The two-year contract also includes design, engineering, installation, and system programming support.

KEY REQUIREMENTS

Must be a qualified supplier for digital signage, scoreboards, video walls, and related audiovisual technologies
Must be able to provide turnkey solutions including design, engineering, installation, and maintenance
Must comply with federal, state, and local laws, including the Georgia Security and Immigration Compliance Act
Must perform background checks on all employees or subcontractors working on GCPS property
Must maintain required insurance coverage including Worker's Compensation, Commercial General Liability, and Automobile Insurance
Must be able to provide documentation verifying domestic origin of products for Buy American Policy compliance
Must provide three references from largest K-12 clients
Must be registered with Equalis Group to participate in the cooperative contract
Must submit proposals digitally through the Euna Procurement portal

CONTRACT DURATION

60 months

TIMELINE

Pre-Proposal Microsoft Teams meeting: July 21st, 2026

Deadline for questions: July 24th, 2026

Proposal submission deadline: August 10th, 2026

Contract effective date: September 25th, 2026

QUESTION DEADLINE

July 24th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Gwinnett County Public Schools

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DESCRIPTION

The issuing organization seeks a vendor to provide digital signage, electronic scoreboards, video walls, indoor and outdoor LED displays, and related technology services. The scope includes the provision of equipment, associated hardware, mounting components, content management systems, control systems, and related software licensing delivered through on-premise, cloud, or SaaS-hosted models. For any cloud-based or subscription software offered, vendors are expected to address data hosting, storage, portability, and the participant's rights to access its content and configuration data upon contract termination.

The selected vendor will also provide design and engineering services, including site assessments, needs analysis, system design, engineering drawings, and technical specifications. The project requires complete turnkey installation services, either performed directly or through licensed subcontractors or certified installation partners, along with integration into existing infrastructure, networks, and audiovisual platforms.

Additional responsibilities include programming, configuration, and commissioning of scoreboards, digital signage layouts, and content scheduling tools. The contract period will be for two years. A pre-bid meeting is scheduled for July 21, 2026, and all questions must be submitted no later than July 24, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due August 10, 2026. Questions must be submitted by July 24, 2026.
Who issued this RFP?: It was issued by Gwinnett County Public Schools. The work is located in Suwanee, Georgia, United States.
Who is a good fit for this opportunity?: Audiovisual technology integrator with digital signage and LED display expertise
Firm experienced in scoreboards, video walls, and large-format display systems
Company offering turnkey design, engineering, installation, and commissioning services
Provider with CMS, control system, and cloud or SaaS software capabilities
Licensed subcontractor network or certified installation partners for field deployment
Experience integrating with existing networks and audiovisual infrastructure
Vendor able to support public-sector or institutional multi-site technology projects

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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