Creative Event Facilitation Partner Service
Overview
Fit Score
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SUMMARY
KEY REQUIREMENTS
BUDGET
VerifiedTIMELINE
Questions are due June 30th, 2026
Proposals are due July 9th, 2026
Interviews with short listed firms are the week of July 20th, 2026
Award is made the week of July 27th, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
City Of Loveland
DESCRIPTION
The City seeks a creative event facilitation partner to reimagine and facilitate the 9th annual festival, transforming it into a multi-day destination event featuring a diverse mix of monetized and free attractions. The selected partner will be responsible for developing a cohesive festival concept and site plan, as well as managing ticketed experiences such as live entertainment and other programming. Integration of local downtown businesses into the festival experience is essential, in addition to structuring a programming schedule that ensures consistent energy and visitor flow.
Responsibilities include providing wayfinding support to downtown and offsite parking areas, designing and printing all physical event collateral (such as signage, posters, and materials for attractions or experiences), and creating contingency plans for adverse weather, crowd management, and public safety. The facilitation partner will also coordinate all aspects of event setup and teardown, including the hiring of laborers. While the City will lead overall marketing efforts, limited support from the contractor may be required. All questions regarding this RFP must be submitted by June 30, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due July 9, 2026. Questions must be submitted by June 30, 2026.
- What is the budget for this RFP?
- The published budget is $90,000.
- Who issued this RFP?
- It was issued by City Of Loveland. The work is located in Loveland, Colorado, United States.
- Who is a good fit for this opportunity?
- Experienced event facilitation firm with expertise in multi-day destination events
- Proven track record managing large-scale festivals
- Ability to integrate business communities into event programming
- Capable of designing and producing professional event collateral
- Prior experience with crowd management and event logistics
- Strong presence or partnerships within Colorado
Analysis generated by Settle AI from the source RFP.
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