Courtroom and Council Chambers Audio Visual Upgrade Service
Overview
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SUMMARY
KEY REQUIREMENTS
BUDGET
EstimateTIMELINE
RFP Issued: August 1st, 2026
Pre-Proposal Meeting: August 12th, 2026
Deadline for Questions: August 21st, 2026
Final Addendum Issued: August 28th, 2026
Proposals Due: September 11th, 2026
Evaluation Period: September 14th – October 2nd, 2026
Vendor Interviews / Demonstrations: October 5th – October 9th, 2026
Final Evaluation and Staff Recommendation: October 12th – October 16th, 2026
City Council Vendor Selection: October 28th, 2026
Contract Award & Finalization: October 29th – November 13th, 2026
Notice to Proceed: November 16th, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
City Of Tybee Island
DESCRIPTION
The government authority in Tybee Island, Georgia, is seeking a vendor to provide a turnkey audio visual upgrade for its courtroom and council chambers. The scope includes all labor, equipment, programming, testing, training, and documentation required for implementation.
The audio system must support gooseneck microphones at the dais and tables, wireless handheld or podium microphones, and ceiling or boundary microphones where appropriate. It must include a commercial-grade digital signal processor with acoustic echo cancellation, automatic mixing, noise reduction, and networked audio capabilities such as Dante or an equivalent technology.
The video solution must include at least three PTZ cameras suitable for public meetings, preset-based camera control, meeting recording with multichannel audio, widely compatible recording formats, live streaming to the agency website and social media channels, and a clean feed for PEG cable broadcast. The solution must also provide centralized room control, wireless presentation and collaboration across Windows, macOS, iOS, and Android devices, optional annotation capabilities, and clearly identified network infrastructure using managed PoE-capable equipment and industry-standard cabling such as CAT6A. A pre-bid meeting is scheduled for August 12, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due September 11, 2026. Questions must be submitted by August 21, 2026.
- What is the budget for this RFP?
- Settle estimates the budget at $50,000 – $150,000. The issuer has not published an official figure.
- Who issued this RFP?
- It was issued by City Of Tybee Island. The work is located in Tybee Island, Georgia, United States.
- Who is a good fit for this opportunity?
- Audio visual integrator with public-sector courtroom and council chamber experience
- Expertise in digital audio, DSP, PTZ camera, recording, streaming, and control systems
- Qualified technicians capable of turnkey installation, programming, testing, training, and documentation
- Experience with networked AV, Dante or equivalent audio, PoE, managed networks, and CAT6A cabling
- Demonstrated ability to support public meetings, PEG broadcasting, and multi-platform wireless collaboration
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.