When is the submission deadline?

This RFP closed on April 16, 2026 and is no longer accepting submissions.

What is the budget for this RFP?

Settle estimates the budget at $500,000 – $2,000,000. The issuer has not published an official figure.

It was issued by Capital Region BOCES. The work is located in Albany, New York, United States; Richmondville, New York, United States; Cobleskill, New York, United States.

Who is a good fit for this opportunity?

Experienced food and cafeteria supply distributors. Capability to source and deliver branded and whole grain products. Strong track record in servicing government or institutional clients. Ability to fulfill large, cooperative contracts within New York. Knowledge of USDA and state nutrition guidelines for cafeteria foods.

Cooperative Food and Cafeteria Supplies (Closed)

Overview

Hospitality, Food Service & Travel

Albany, New York, United States; Richmondville, New York, United States; Cobleskill, New York, United States; Altamont, New York, United States; Guilderland, New York, United States; Menands, New York, United States; Schenectady, New York, United States; Schoharie, New York, United States; Sharon Springs, New York, United States; Voorheesville, New York, United StatesPosted: March 20, 2026Deadline: April 16, 2026

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SUMMARY

The government authority in New York seeks vendors to supply a wide range of food and cafeteria products, including beverages, bakery goods, and breakfast items with specific packaging and nutritional requirements.

KEY REQUIREMENTS

BUDGET

Estimate

$500,000 – $2,000,000

CONTRACT DURATION

12 months

TIMELINE

RFB Issued: March 19th, 2026

Request(s) for Content Clarification(s): April 9th, 2026

Bid Due Date: April 16th, 2026

Board Award: June 10th, 2026

Purchase Order Issued: As per district need

Delivery of Product(s) by: As per purchase order

Contract Term: August 1st, 2026 - July 31st, 2027

Optional Renewal Terms: August 1st, 2027 - July 31st, 2028

QUESTION DEADLINE

April 9, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Capital Region BOCES

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

A government authority in New York is seeking vendors to provide a range of cooperative food and cafeteria supplies. The required items include beverages such as coffee (ground, decaffeinated) and various types of flavored water, as well as a broad selection of bakery and breakfast goods, including mini bagels, zucchini/carrot loaves, whole grain croissants, muffins (blueberry, chocolate chip, apple cinnamon), pumpkin bread, pancake bites, French toast, frozen pancakes, mini waffles, granola bars, cereal, and more.

Product specifications include options such as whole grain and sugar-free baked goods, single-serve packaging, and a focus on brand-specific items where indicated (e.g., Pillsbury, Sky Blue Bakery, Hadley Farms, Bake Crafters, Super Bakery, Farm Rich, General Mills). Vendors are required to respond to all questions by April 9, 2026, and must be able to reliably supply the listed products in the stated quantities and packaging formats.

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Frequently asked questions

When is the submission deadline?: This RFP closed on April 16, 2026 and is no longer accepting submissions.
What is the budget for this RFP?: Settle estimates the budget at $500,000 – $2,000,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by Capital Region BOCES. The work is located in Albany, New York, United States; Richmondville, New York, United States; Cobleskill, New York, United States.
Who is a good fit for this opportunity?: Experienced food and cafeteria supply distributors
Capability to source and deliver branded and whole grain products
Strong track record in servicing government or institutional clients
Ability to fulfill large, cooperative contracts within New York
Knowledge of USDA and state nutrition guidelines for cafeteria foods

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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