Convocation Photography Services
Overview
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SUMMARY
KEY REQUIREMENTS
TIMELINE
Questions due by September 11th, 2026.
Responses to questions posted on or around September 18th, 2026.
Price quote due by September 18th, 2026.
Event dates: January 15th, 2027 to January 17th, 2027.
Final delivery of digital photos due by February 12th, 2027.
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Institute Of International Education, Inc.
DESCRIPTION
The contracting agency is seeking a vendor to provide photography and videography services for a convocation event scheduled for January 15–16, 2027. Anticipated staffing includes two photographers for the event, one or two assistants on the first two days for headshot support, and one videographer on the second and third days.
On January 15, one photographer and an assistant will photograph agency staff, faculty, and selected students. Each subject will be photographed first with their large name badge visible and then in a headshot for identification. On January 16, headshots will continue during session breaks, while two photographers cover concurrent sessions and capture multiple angles during the general session. The videographer will record keynote presentations, the event space, and candid interactions.
Final photo files must be organized by day, with a photograph of each session name taken at the beginning of a new session to support identification. Headshot files must be named using the photographed person's name, requiring careful attention where names are similar. Images may not include the photographer's logo as a watermark.
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Frequently asked questions
- When is the submission deadline?
- This RFP closed on September 18, 2026 and is no longer accepting submissions.
- Who issued this RFP?
- It was issued by Institute Of International Education, Inc.. The work is located in Phoenix, Arizona, United States.
- Who is a good fit for this opportunity?
- Professional event photography and videography company
- Experience photographing conferences, convocations, or large institutional events
- Capacity to provide multiple photographers, assistants, and videographers
- Strong file organization, naming, and identification workflows
- Experience producing watermark-free photo and video deliverables
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.