When is the submission deadline?

Submissions are due June 30, 2026. Questions must be submitted by May 28, 2026.

It was issued by Washington State Housing Finance Commission. The work is located in Seattle, Washington, United States.

Who is a good fit for this opportunity?

Proven experience in large-scale conference and event planning. Familiarity with affordable housing or nonprofit sector conferences. Expertise with collaboration and project management tools (e.g., Smartsheet, SharePoint). Strong capabilities in sponsorship/exhibitor management and attendee registration. Ability to execute statewide marketing and communication campaigns.

Conference Planning Services (Due June 30, 2026)

Overview

Management Consulting & Admin Support

Seattle, Washington, United StatesPosted: May 28th, 2026Deadline: June 30th, 2026

Fit Score

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SUMMARY

Seeks a vendor to organize and manage all aspects of affordable housing conferences in Washington, including planning, budget, sponsorship, marketing, and registration services for a one-year contract.

KEY REQUIREMENTS

Must be licensed to do business in the state of Washington
Must have at least 10 years of experience in conference or event planning
Must have at least 10 years of experience with budget development and adherence
Must submit proposal electronically by 5:00 PM Pacific Time on June 30th, 2026
Must provide three business references for comparable work performed within the past three years
Must maintain commercial general liability insurance with a limit of not less than $1,000,000 per occurrence
Must maintain automobile liability insurance with a minimum limit of $1,000,000 per occurrence if vehicles are used
Must maintain employers liability insurance with limits not less than $1,000,000

CONTRACT DURATION

24 months

TIMELINE

RFP Released: May 19th, 2026

Bidders Conference: May 28th, 2026

First Q&A Posted: Week of June 1st, 2026

Proposals Due: June 30th, 2026

Announcement of Successful Bidders: Week of July 27th, 2026

Contractor Interviews start: Week of August 3rd, 2026

Notification of winning firm(s): Week of August 24th, 2026

Debriefing period: August 31st, 2026 to September 4th, 2026

Anticipated Contract(s) Start Date: November 1st, 2026

QUESTION DEADLINE

May 28th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Washington State Housing Finance Commission

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The selected vendor will provide comprehensive conference planning services to organize, promote, plan, manage, and execute affordable housing conferences, notably the annual housing conference. The scope of work includes project management using centralized collaboration tools such as Smartsheet, SharePoint, and shared calendars, as well as integrating and managing tracks focused on ending homelessness, including cross-marketing, content coordination, communications, and on-site logistics.

The vendor will assist in developing and managing the conference budget, ensuring adherence to internal financial protocols, and preparing financial reports on income and expenses. Responsibilities also encompass securing sponsors and exhibitors, growing sponsor/exhibitor revenue, enhancing sponsor engagement, and managing sponsor visibility and recognition.

Additional services include comprehensive speaker and content management—covering travel, accommodations, audiovisual coordination, communications, roster tracking, and speaker communications—as well as ongoing marketing efforts to manage the conference website, social media, and event apps. The vendor will develop marketing assets targeting statewide audiences and uphold the conference's brand identity. Management of all aspects of attendee registration, payments, confirmation, and communications will also be required.

The contract will have a duration of one year, with the goal of ensuring seamless delivery and execution of the conference and all related activities.

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Frequently asked questions

When is the submission deadline?: Submissions are due June 30, 2026. Questions must be submitted by May 28, 2026.
Who issued this RFP?: It was issued by Washington State Housing Finance Commission. The work is located in Seattle, Washington, United States.
Who is a good fit for this opportunity?: Proven experience in large-scale conference and event planning
Familiarity with affordable housing or nonprofit sector conferences
Expertise with collaboration and project management tools (e.g., Smartsheet, SharePoint)
Strong capabilities in sponsorship/exhibitor management and attendee registration
Ability to execute statewide marketing and communication campaigns

Analysis generated by Settle AI from the source RFP.

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