Conference Photography and Videography Services
Overview
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SUMMARY
KEY REQUIREMENTS
TIMELINE
RFP Issue Date: August 28th, 2026
Clarification Request Due: September 8th, 2026
Clarification Response Send to Bidders: September 11th, 2026
Proposal Submission Date: September 18th, 2026
Briefing Date: November 15th, 2026
Conference Dates: November 16th–20th, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Conservation International
DESCRIPTION
A government authority in Cape Town, South Africa, is seeking a vendor to provide professional photography and videography services for its second annual conference. The assignment includes documenting formal sessions, participant registration, presentations, ceremonies, group activities, and informal or spontaneous interactions.
Coverage is required during conference activities on November 16 and November 20, as well as a field visit to a local restoration site on November 19. The field visit coverage should include restoration activities, community interactions, and other relevant moments. The selected provider will deliver edited photographs and video clips suitable for websites, social media, banners, posters, newsletters, and other print publications.
The vendor should provide professional camera equipment and lenses suitable for wide-angle, portrait, and low-light photography, external flash equipment, 4K video recording with stable footage, and basic video editing capabilities including color correction, trimming, and stabilization. Drone photography and videography capabilities are also required for aerial footage during the conference and field visit. Questions must be submitted by September 8, 2026.
Similar RFPs
Frequently asked questions
- When is the submission deadline?
- This RFP closed on September 18, 2026 and is no longer accepting submissions.
- Who issued this RFP?
- It was issued by Conservation International. The work is located in Cape Town, South Africa.
- Who is a good fit for this opportunity?
- Professional photography and videography production company
- Demonstrated experience covering conferences, government events, and field activities
- Team equipped for high-resolution photography, 4K video, low-light shooting, and stable footage
- In-house capability for video editing and delivery of web, social media, and print-ready assets
- Licensed and experienced drone photography and videography provider
- Based in or able to operate in Cape Town, South Africa
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.