When is the submission deadline?

Submissions are due July 28, 2026. Questions must be submitted by July 14, 2026.

What is the budget for this RFP?

The published budget is $1,600,000.

It was issued by Department Of Administrative Services, State Procurement Services. The work is located in Salem, Oregon, United States.

Who is a good fit for this opportunity?

Proven track record implementing large-scale maintenance management systems. Experience with secure data migration and system integration. Ability to provide mobile solutions for maintenance staff. Familiarity with multi-institutional or statewide facility operations. Located in or able to service clients in Oregon.

Computerized Maintenance Management System (Due July 28, 2026)

Overview

Construction, Facilities & Maintenance

Salem, Oregon, United StatesPosted: June 30th, 2026Deadline: July 28th, 2026

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SUMMARY

Oregon seeks a vendor to implement a centralized maintenance management system with advanced reporting, mobile access, and integration capabilities across multiple facilities.

KEY REQUIREMENTS

BUDGET

Verified

$1,600,000

CONTRACT DURATION

60 months

TIMELINE

Questions/Requests for Clarification Due: July 14th, 2026

Answers to Questions/Requests for Clarification Issued: July 21st, 2026

RFP Protest Period Ends: July 21st, 2026

Bid Opening (Proposal Due): July 28th, 2026

QUESTION DEADLINE

July 14th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Department Of Administrative Services, State Procurement Services

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The project seeks a vendor to provide a computerized maintenance management system (CMMS) that offers a unified and centralized view of maintenance operations across multiple institutions. The system should allow authorized users with higher clearance to access consolidated reports, thereby ensuring overall visibility and supporting consistent oversight without centralizing daily operations.

Key requirements include automation of work order management, preventive maintenance scheduling, and asset tracking to enhance operational efficiency and resource utilization. The CMMS should feature robust reporting and analytics, mobile accessibility for field staff, and secure migration capabilities for historical data from legacy systems. Integration with other enterprise systems is essential, as is support for centralized management and visibility across all facilities. The organization aims to overcome current challenges such as manual workarounds, duplicated data entry, inconsistent workflows, limited real-time asset visibility, and difficulties in tracking labor, materials, and maintenance history.

Vendors are invited to submit questions regarding the RFP by July 14, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 28, 2026. Questions must be submitted by July 14, 2026.
What is the budget for this RFP?: The published budget is $1,600,000.
Who issued this RFP?: It was issued by Department Of Administrative Services, State Procurement Services. The work is located in Salem, Oregon, United States.
Who is a good fit for this opportunity?: Proven track record implementing large-scale maintenance management systems
Experience with secure data migration and system integration
Ability to provide mobile solutions for maintenance staff
Familiarity with multi-institutional or statewide facility operations
Located in or able to service clients in Oregon

Analysis generated by Settle AI from the source RFP.

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Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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