When is the submission deadline?

This RFP closed on October 6, 2026 and is no longer accepting submissions.

It was issued by County of Essex. The work is located in Newark, New Jersey, United States; East Orange, New Jersey, United States; Roseland, New Jersey, United States.

Who is a good fit for this opportunity?

Experienced commercial vending machine service provider. Proven capability in equipment installation, stocking, maintenance, and route operations. Expertise with cashless payment, remote monitoring, and inventory management systems. Capacity to provide qualified personnel, transportation, customer service, and ongoing equipment servicing. Strong record of maintaining clean, sanitary, safe, and operational vending facilities.

Comprehensive Vending Machine Services (Closed)

A government authority in Newark, New Jersey, is seeking a vendor to manage comprehensive vending machine services for a two-year contract. The scope includes equipment, installation, stocking, maintenance, cashless payments, remote monitoring, inventory management, and customer service.

Must have a minimum of five consecutive years of experience providing comprehensive vending machine services of similar size, scope, and complexity.
Must submit one original and two copies of the bid.
Must submit a $3,500.00 bid deposit in the form of a certified or cashier's check.
Must provide documentation demonstrating relevant experience.
Must provide a list of at least five current or recently completed contracts within the last five years.
Must provide a list of all service locations currently maintained within the State of New Jersey.
Must provide a description of the service organization, including technicians, facilities, and equipment.
Must provide an equipment catalog for each proposed machine.
Must provide a Product Selection and Pricing Schedule.
Must comply with the New Jersey Prevailing Wage Act.
Must comply with the Americans with Disabilities Act.
Must maintain required insurance coverage including Workers' Compensation, Commercial General Liability, and Automobile Liability.
Must provide proof of Business Registration Certificate.
Must submit a signed Disclosure Statement.
Must submit a signed Statement of Ownership Disclosure.

Advertised Date: September 22, 2026

Question Deadline: September 24th, 2026

Bid Submission Deadline: October 6th, 2026, at 11:00 AM

Contract Term: December 1st, 2026, through November 30th, 2028

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

The government authority located in Newark, New Jersey, seeks a vendor to provide comprehensive vending machine services under a two-year contract. Services will include furnishing, installing, operating, stocking, monitoring, maintaining, repairing, servicing, cleaning, and overall management of vending machines.

The selected vendor will provide all labor, supervision, personnel, equipment, materials, transportation, software, remote monitoring technology, inventory management systems, payment processing equipment, and customer service required to perform the services. Vending equipment must be modern, commercial-grade, energy-efficient, equipped with current cashless payment technology, and supported by remote monitoring and inventory management capabilities.

All equipment must be maintained in a clean, safe, sanitary, and fully operational condition at all times. Questions must be submitted by September 28, 2026, and proposals are due October 6, 2026.

Comprehensive Vending Machine Services

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