City of Coalinga
Comprehensive User Fee Study and Cost Allocation Analysis
- Due
- Nov 6, 2026
- Questions due
- Oct 16, 2026
- Budget
- $50,000 – $100,000
Estimate- Location
- Coalinga, California, United States
- Posted
- Oct 6, 2026
SUMMARY
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DESCRIPTION
The government authority in Coalinga, California, seeks a vendor to conduct a comprehensive user fee study and cost allocation analysis. The engagement will assess fee-supported services and identify fees that are obsolete, duplicative, unclear, unsupported, under-recovering, or no longer aligned with current service delivery. The objective is to establish a transparent, legally defensible, and sustainable framework for future fee updates.
The work is expected to include project initiation and data validation; fee inventory and legal and policy classification; cost-of-service and cost-recovery analysis; fee recommendations and policy options; peer agency and market comparisons; modernization of the master fee schedule; preparation of a draft study, review, and implementation support; and supplemental cost allocation analysis for positions not included in the approved review. Questions must be submitted by October 16, 2026.
KEY REQUIREMENTS
- Must have minimum five years of demonstrated experience conducting municipal user fee studies for California public agencies
- Must have successfully completed at least three comparable municipal/public-agency fee studies within the last five years
- Must demonstrate knowledge of California user fee and cost recovery requirements, including Propositions 26 and 218
- Must demonstrate experience preparing or reviewing municipal cost allocation plans or position-level cost allocation analyses
- Must demonstrate ability to develop transparent, editable, non-proprietary fee models
- Must demonstrate experience presenting technical financial information to executive management and elected officials
- Must maintain a City of Coalinga business license
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TIMELINE
RFP Issued: October 5th, 2026
Deadline for Questions: October 16th, 2026
City Responses / Addendum: October 30th, 2026
Proposal Due: November 6th, 2026
Interviews: Week of November 16th, 2026
Notice of Intent to Award: Week of November 16th, 2026
City Council Award: December 17th, 2026
Project Kickoff: Week of January 11th, 2027
Issuing Agency
City of Coalinga
CONTACTS
Primary procurement contact — name, title, email, and phone
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Frequently asked questions
- When is the submission deadline?
- Submissions are due November 6, 2026. Questions must be submitted by October 16, 2026.
- What is the budget for this RFP?
- Settle estimates the budget at $50,000 – $100,000. The issuer has not published an official figure.
- Who issued this RFP?
- It was issued by City of Coalinga. The work is located in Coalinga, California, United States.
- Who is a good fit for this opportunity?
- Public-sector financial consulting firm with expertise in user fee studies and cost allocation analysis
- Demonstrated experience evaluating municipal or government fee-supported services
- Skilled in cost-of-service modeling, fee schedule modernization, and policy development
- Knowledge of legal defensibility, cost recovery principles, and public-sector implementation support
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